EA/Office Assistant

Recruitly; Melbourne; On-site; AUD 65,000 - 90,000; Full time

Job summary

Recruitly in Melbourne is seeking an Executive Assistant / Office Manager to provide organised, proactive support to the Founder and the broader team within a small, professional office. You will coordinate domestic and international travel, assist with meeting logistics, manage day-to-day office operations and support ongoing projects, ensuring a smooth, well-run environment.

This role suits a detail-focused, solutions‑driven professional who enjoys coordinating complex schedules and

Qualifications

• Proven experience in a Personal Assistant, Team Assistant, or similar business support role.
• Excellent attention to detail and proactive attitude.
• Ability to coordinate complex travel arrangements and office operations.
• Experience coordinating with senior executives and high-profile stakeholders.

Responsibilities

• Coordinate domestic and international travel, including flights, accommodation and itineraries.
• Assist with meeting coordination and logistics with senior stakeholders.
• Provide administrative and organisational support to the Founder and team.
• Support scheduling and follow-ups for the Project Manager and Founder.
• Oversee day-to-day office operations and vendor coordination.
• Assist with ad hoc projects and office improvements.

Skills

Executive support

Travel coordination

Office management

Stakeholder communication

Job description

The Company

Our client is a privately owned family office and investment group established by a highly successful Australian tech entrepreneur. With a diverse portfolio of business interests and a strong commitment to philanthropy, the group operates across a range of commercial and community-focused initiatives. Based in newly established offices in Cremorne, this is a small, professional and dynamic team of approximately 10 people, offering an interesting and varied working environment.

The Role

An opportunity has arisen for a bright, resourceful and highly organised Executive Assistant / Office Manager to provide administrative and operational support to the Founder, his family and the broader team. Working closely with the Project Manager, who oversees the Founder's schedule and priorities, you'll play an important supporting role in ensuring that day-to-day arrangements, travel, meetings and office operations run smoothly. This is a varied, hands on position that will suit someone who enjoys being the person who makes things happen, takes pride in the detail and is equally comfortable coordinating complex travel arrangements as they are making sure the office runs like clockwork.

While no two days are likely to look quite the same, your responsibilities will include:

• Coordinating domestic and international travel arrangements, including flights, accommodation, itineraries and reservations for both business and personal commitments.
• Assisting with meeting coordination, liaising with senior stakeholders and their EA's to arrange appointments and manage logistics.
• Providing administrative and organisational support to the Founder, his family and other key members of the team.
• Supporting the Project Manager with scheduling, follow-ups and a variety of business and personal priorities.
• Overseeing the smooth day-to-day running of the office, ensuring a welcoming, professional and well-organised environment.
• Coordinating suppliers, office services and general admin requirements.
• Taking ownership of ad hoc projects, requests and tasks as they arise.

About You

We're looking for someone who is smart, switched-on, polished and well organised, with the confidence to communicate comfortably with senior executives and high-profile stakeholders. The role will ideally suit an aspiring EA looking to broaden their exposure and develop within a unique business environment but we are looking for someone withproven experience in a Personal Assistant, Team Assistant, or similar business support role. Importantly, you'll have excellent attention to detail, a confident, articulate approach, sound judgement and a proactive, collaborative attitude.

If you enjoy variety, thrive in a small team and are happy to roll up your sleeves and help wherever needed, this could be the perfect next step for you.