Personal Assistant & Office Coordinator

Buildcorp; Sydney; Sur place; AUD 90 000 - 120 000; Plein temps

Avantages offerts par ce poste

Employee benefits program

Employee Assistance Program (EAP)

Learning and development program

Monthly BBQs

Birthday Leave – Have Your BirthdayOff

Résumé du poste

Euroline, Sydney's leading architectural joinery firm, seeks an Executive Assistant & Office Coordinator to support the General Manager and lead day‑to‑day operations. You will manage the GM’s diary, travel, meetings and priorities while overseeing office administration, events, marketing coordination and staff support.

The role thrives in a fast‑paced environment, offering opportunities to contribute across multiple functions, coordinate staff events, and support apprentices and new hires.

Qualifications

• Experience as an Executive Assistant, Personal Assistant or Office Manager.
• Experience supporting a General Manager, Director or senior leader.
• Excellent organisation and prioritisation abilities.
• Strong written and verbal communication skills.
• Discretion and professionalism handling confidential matters.

Responsabilités

• Support General Manager with diary, travel, meetings and priorities.
• Oversee office administration, events, marketing coordination and staff support.
• Coordinate leadership, customer and supplier meetings and materials.
• Manage corporate expenses and general administration tasks.
• Support onboarding and administration for new employees and apprentices.
• Assist marketing activities, project promotions and tender submissions.

Connaissances

Executive support

Calendar & travel management

Office management

Strong communication

Discretion & professionalism

Outils

Microsoft Office

Outlook

PowerPoint

Excel

Description du poste

Euroline is one of Sydney's leading architectural joinery companies, with over 30 years of industry experience. We partner with some of Australia's most respected builders, delivering high-quality commercial joinery solutions on landmark projects nationwide.

• Access to employee benefits program
• Personal and family access to the Employee Assistance Program
• Participate in our learning and development program
• Monthly BBQ's
• Birthday Leave – Have Your Birthday Off On Us!

The Opportunity

Reporting directly to the General Manager, this is a pivotal Personal Assistant & Office Coordinator role supporting both the leadership team and the day-to-day operations of the business.

• You’ll manage the General Manager’s diary, travel, meetings and priorities while also overseeing office administration, events, marketing coordination and staff support. This role is ideal for someone who thrives in a fast-paced environment, enjoys variety, and takes pride in keeping people and processes organised.

Key Responsibilities

Executive Support

• Manage the General Manager's diary, meetings and travel arrangements.
• Prepare agendas, presentations, reports and meeting materials.
• Coordinate leadership, customer and supplier meetings.
• Process corporate credit cards, expenses and general administration.
• Act as a key point of contact and support confidential business matters.

Office & Business Support

• Oversee day-to-day office operations and administration.
• Manage office supplies, kitchen consumables, cleaners, first aid and security access.
• Coordinate uniforms, merchandise, company equipment and subscriptions.
• Organise staff events, monthly BBQs and team functions.
• Support onboarding and administration for apprentices and new employees.

Marketing & Administration

• Support marketing activities across Euroline, EuroPanel and EuroDoors.
• Coordinate photography, trade shows, project promotions and marketing collateral.
• Provide administrative support for EstimateOne and tender submissions.
• Maintain business records, databases and document management systems.

About You

You’ll bring:

• Experience as an Executive Assistant, Personal Assistant, Office Manager or similar role.
• Previous experience supporting a General Manager, Director or senior leader.
• Exceptional organisation, prioritisation and communication skills.
• Advanced Microsoft Office skills, particularly Outlook, PowerPoint and Excel.
• A proactive, hands‑on approach with strong attention to detail.
• The ability to manage competing priorities with professionalism and discretion.
• Experience in construction, manufacturing or a project-based environment will be highly regarded.