Personal Assistant

Hoban Recruitment; North Sydney; In loco; AUD 90.000 - 110.000; Tempo pieno

Vantaggi offerti da questo lavoro

Competitive salary package

Growth into office leadership role

Permanent position in a growing firm

Close collaboration with MD

Descrizione del lavoro

Hoban Recruitment in North Sydney is seeking a proactive Executive Assistant/PA to support the Managing Director, balancing diary management with cross‑business coordination. The role blends traditional EA/PA duties with broader office coordination, with scope to grow into an office leadership position.

You’ll work closely with a senior leader in a growing firm, in a permanent on-site capacity, and the package reflects the market for experienced EAs in NSW.

Competenze

• Excellent communication skills, both written and verbal.
• Highly organized with the ability to prioritise competing tasks.
• High discretion and sound judgement when handling confidential matters.
• Experience as a PA/EA/Executive Coordinator or Office Manager is valued.
• Australian Citizen or Permanent Resident.

Mansioni

• Proactive diary and email management, prioritising and action follow-ups.
• Coordinating meetings, appointments and commitments.
• Organising travel, accommodation and events as required.
• Preparing correspondence, documents, reports and presentations.
• Liaising with staff, clients, suppliers and external advisers.
• Handling day-to-day admin and ad-hoc requests discreetly.
• Taking ownership of tasks end-to-end and improving processes over time.
• Anticipating the General Manager's needs and addressing issues proactively.

Conoscenze

Diary management

Prioritisation

Discretion & integrity

Written and verbal communication

Confidence with MS Office

Strumenti

Microsoft Office

Descrizione del lavoro

About the Role

You’ll work closely with the Managing Director as a trusted right-hand support, helping manage competing priorities, coordinating commitments, and ensuring follow-up happens. The role blends traditional EA/PA support with broader coordination across the business (and occasional personal/household administration). This is a great opportunity for someone who wants to also develop into an office manager within a rapidly growing business.

What’s on offer

• Competitive salary package ($90k–$110k + super) depending on experience
• Work closely with a senior leader and become a key part of the business
• Real opportunity to grow into a broader office leadership role
• Stable permanent position in a well-established, growing firm

Key Responsibilities

Your responsibilities will include, but are not limited to:

• Proactive diary and email management, prioritising and actionfollow-ups
• Coordinating meetings, appointments, and commitments
• Organising travel, accommodation and events as required
• Preparing correspondence, documents, reports and presentations
• Liaising with staff, clients, suppliers and external advisers
• Handling day-to-day admin and ad-hoc requests efficiently and discreetly
• Taking ownership of tasks end-to-end and improving “how we do things” over time
• Anticipating the General Manager's needs and proactively addressing issues before they become problems

About You

You’re a calm, organised operator who’s comfortable working in a fast-paced environment and can be trusted with confidential matters. You’ll bring:

• Highly organised and exceptionally good at managing competing priorities
• High discretion, integrity and sound judgement
• Excellent communication (written and verbal)
• Energetic, proactive, resourceful and able to work with minimal supervision
• Calm under pressure and able to adapt to changing priorities
• Confidence with Microsoft Office and general business systems
• A willingness to “roll up your sleeves” and be the go-to person
• Experience as a PA/EA/Executive Coordinator/Office Manager is highly regarded, but attitude, reliability and initiative are just as important.
• Must be an Australian Citizen or Permanent Resident

At HOBAN we encourage applications from people with disability, people from diverse cultural and linguistic backgrounds, people of all genders, LGBTI people, and Aboriginal and Torres Strait Islander people.

We provide reasonable adjustments; including alternate formats to the recruitment process for individuals with disability. If you require an adjustment to be made during the recruitment process, please email our Adjustments Coordinator at***********@hoban.com.auor visit www.hoban.com.au/adjustmentsfor additional contact details.