Personal Assistant

Exenet; City of Melbourne; On-site; AUD 70,000 - 110,000; Full time

Job summary

Workplace Access and Safety in Melbourne's Bayside area is seeking an experienced executive assistant to support our Financial Controller. You will manage communications, schedule meetings, and coordinate day-to-day operations to keep the senior manager focused on strategic work.

You will liaise with suppliers and colleagues, maintain diaries, and ensure timely preparation of reports from the consulting arm. A fast learner with discretion and excellent English is essential.

Qualifications

• Proven experience supporting a busy senior manager in a complex environment.
• Excellent written and spoken communication in English.
• Discretion, reliability and professional judgement.
• Strong typing skills and IT-savvy approach.

Responsibilities

• be his key point of contact — screening, prioritising, responding to, and redirecting all forms of communication as required
• understand and confidently navigate business and supplier relationships
• proactively manage his diary to make best use of his time and minimise scheduling conflicts
• schedule and co-ordinate meetings both in-house and off-site
• provide general administrative support and oversee day to day operations
• monitor the timely lodgement of reports from the business's consulting arm
• other duties from time to time as appropriate

Skills

calm under pressure

initiative

discretion

written and spoken communication

fast typing

telephone manner

Tools

MS Office

Job description

Who are we and why are we here?

Workplace Access and Safety is a successful business that has offered consulting, advisory and inspection services to the height safety industry in Australia for many years. We are currently enjoying unprecedented, exponential growth both locally and interstate. As a result, at the beating heart of the business our Financial Controller is drowning in paperwork and admin. He desperately needs a calm, competent, clear-headed and very experienced right hand person to free him up to do his real job. If this sounds like you then we really want to hear from you!

About the role

This is an interesting and varied role reflecting the many different areas of the business currently overseen by the FC. Thus you will be asked to:-

• be his key point of contact — screening, prioritising, responding to, and redirecting all forms of communication as required
• understand and confidently navigate business and supplier relationships
• proactively manage his diary to make best use of his time and minimise scheduling conflicts
• schedule and co-ordinate meetings both in-house and off‑site
• provide general administrative support and oversee day to day operations
• monitor the timely lodgement of reports from the business's consulting arm
• other duties from time to time as appropriate

Our ideal candidate:-

• is a superstar of calm efficiency, maturity, initiative, responsibility and proactivity
• has proven experience looking after the needs of a busy senior manager in a complex environment
• is a quick learner with sound judgement, discretion and attention to detail
• is IT savvy, has very fast typing speed and high level skills in MS Office
• can demonstrate a professional level of written and spoken communication
• speaks flawless English
• has a confident, engaging telephone manner to deal with both incoming and outgoing enquiries
• lives locally in the Bayside and southeastern suburbs area of Melbourne.

What we offer

This secure, full-time, long-term role offers some flexibility around core hours and a generous salary commensurate with experience. The successful applicant is invited to become part of a friendly, supportive and experienced team who will welcome you, assist with your training and value your contribution.