Personal Assistant

Hoban Recruitment; Sydney; On-site; AUD 90,000 - 110,000; Full time

Benefits offered by this job

Permanent position

Close collaboration with senior leader

Job summary

Hoban Recruitment is seeking a trusted EA/PA support to work closely with the Managing Director in Sydney. The role blends traditional EA/PA duties with broader coordination across the business, including some personal/household admin.

There is a clear path to transition into a broader office leadership role as the company grows. Offer includes a competitive salary of $90k–$110k plus super, with a permanent position in a well-established, expanding firm.

Qualifications

• Proven ability to manage competing priorities in a fast-paced environment.
• Excellent written and verbal communication; high discretion.

Responsibilities

• Proactive diary and email management, prioritising and action-follow-ups.
• Coordinating meetings, appointments, and commitments.
• Organising travel, accommodation and events as required.
• Preparing correspondence, documents, reports and presentations.
• Liaising with staff, clients, suppliers and external advisers.
• Handling day-to-day admin and ad-hoc requests efficiently and discreetly.
• Taking ownership of tasks end-to-end and improving processes over time.
• Anticipating the General Manager's needs and addressing issues proactively.

Skills

Diary management

Coordination

Communication

Microsoft Office

Tools

Microsoft Office

Job description

About the Role

You’ll work closely with the Managing Director as a trusted right-hand support, helping manage competing priorities, coordinating commitments, and ensuring follow-up happens. The role blends traditional EA/PA support with broader coordination across the business (and occasional personal/household administration). This is a great opportunity for someone who wants to also develop into an office manager within a rapidly growing business.

What’s on offer

• Competitive salary package ($90k–$110k + super) depending on experience
• Work closely with a senior leader and become a key part of the business
• Real opportunity to grow into a broader office leadership role
• Stable permanent position in a well-established, growing firm

Key Responsibilities

Your responsibilities will include, but are not limited to:

• Proactive diary and email management, prioritising and actionfollow-ups
• Coordinating meetings, appointments, and commitments
• Organising travel, accommodation and events as required
• Preparing correspondence, documents, reports and presentations
• Liaising with staff, clients, suppliers and external advisers
• Handling day-to-day admin and ad-hoc requests efficiently and discreetly
• Taking ownership of tasks end-to-end and improving “how we do things” over time
• Anticipating the General Manager's needs and proactively addressing issues before they become problems

About You

You’re a calm, organised operator who’s comfortable working in a fast-paced environment and can be trusted with confidential matters. You’ll bring:

• Highly organised and exceptionally good at managing competing priorities
• High discretion, integrity and sound judgement
• Excellent communication (written and verbal)
• Energetic, proactive, resourceful and able to work with minimal supervision
• Calm under pressure and able to adapt to changing priorities
• Confidence with Microsoft Office and general business systems
• A willingness to “roll up your sleeves” and be the go-to person
• Experience as a PA/EA/Executive Coordinator/Office Manager is highly regarded, but attitude, reliability and initiative are just as important.
• Must be an Australian Citizen or Permanent Resident

At HOBAN we encourage applications from people with disability, people from diverse cultural and linguistic backgrounds, people of all genders, LGBTI people, and Aboriginal and Torres Strait Islander people.

We provide reasonable adjustments; including alternate formats to the recruitment process for individuals with disability. If you require an adjustment to be made during the recruitment process, please email our Adjustments Coordinator at***********@hoban.com.auor visit www.hoban.com.au/adjustmentsfor additional contact details.