People Operations Specialist

Visory

Melbourne

On-site

AUD 105,000 - 120,000

Full time

14 days+

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Job summary

A dynamic technology company in Melbourne seeks a People Operations Specialist to drive operations and enhance the onboarding process. The candidate will manage certification programs, optimize talent allocation, and support proactive sourcing of top talent. Ideal for someone with 1-2 years experience in a fast-paced environment, excellent communication skills, and a knack for process design.

Qualifications

Experience in designing and improving operational processes.
Excellent verbal and written communication skills.
Strong analytical skills to interpret data and improve performance.

Responsibilities

Design and run certification programs for experts.
Oversee matching talent to customer needs.
Proactively source top performers in various fields.

Skills

Operational expertise

Communication

Analytical acumen

Critical thinking

Education

1-2 years experience in business operations

Job description

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At Visory, building a high‑performing team is mission‑critical—everything else is secondary to finding exceptional people. The People Operations Specialist - owns that complexity, balancing strategy and execution to drive targeted candidate attraction strategies, run a rigorous certification program, deliver seamless onboarding, enable smart candidate & client pairing, and lead proactive sourcing - so we scale without compromising quality.

You’ll be joining a collaborative and agile team that goes where the work is - open, flexible, and always willing to get stuck in. We support one another, adapt quickly, and constantly look for opportunities to improve how we work. We’re looking for someone who loves operations as much as people, is adaptable, and is eager to help us build (and rebuild) as we grow.

The Responsibilities

In this role, you will be responsible for:

Certification & Employee Onboarding

Own the certification program: Design, run, and continuously improve a framework that validates each Expert’s technical capability, quality, and cultural fit before joining the marketplace.
Build the framework: Own the development of clear assessment criteria, rubrics, and validation processes that uphold our high bar for quality. You’ll stay across industry standards and bring fresh ideas to keep our program innovative and effective.
Onboard experts & employees: Create and lead end-to-end onboarding programs—including training, resources, and workflows—that set new Experts and employees up for success from day one.

Resource Allocation

Match talent to work: Oversee and optimise our pairing framework, ensuring verified skills align with each customer’s needs, scope, and complexity.
Handover excellence: Work with internal teams to deliver clear briefs, context, and communication protocols, so transitions between teams and Experts are smooth and customers receive a consistent, high-quality experience.
Manage resource allocation workflows: Maintain visibility over talent availability and assign the right Experts at the right time, ensuring we meet demand efficiently and reliably.

Talent Acquisition

Source top performers: You’ll proactively identify and recruit high performers across finance, product, engineering, and sales through networking, referrals, and direct outreach.
Execute the strategy: Use your blend of operational and people skills to execute talent attraction strategies and maintain a strong, consistent pipeline of top-tier candidates.
Champion the brand: Collaborate with Visory’s Marketing team to communicate our value proposition and growth pathways, helping us attract standout talent who align with our mission and values.

As we grow, expect to pick up other people- and ops-focused projects and responsibilities beyond this list—building the systems and processes that keep Visory scaling

Your Skills & Qualifications

Operational Expertise: 1-2 years experience in business operations or people operations/HR, particularly within a dynamic, high-growth environment.
Process Design: Capable in designing, implementing, and continuously improving processes that drive operational efficiency and quality outcomes.
Communication: Excellent verbal and written communication skills, with the ability to clearly articulate technical requirements, training materials, and performance feedback.
Analytical Acumen: Strong analytical skills with the ability to interpret data, identify trends, and make data-driven decisions to enhance expert performance and operational efficiency.
Critical Thinking & Innovation: A curious mindset with strong critical thinking skills—able to spot process inefficiencies, identify opportunities for improvement, and draw on ideas from across the industry to drive meaningful change.

Core Competencies

Proactive Problem Solver: Anticipates potential challenges in the certification, onboarding, and pairing processes and implements solutions before issues escalate.
Systems Thinker: Understands how individual processes fit into the broader operational ecosystem and optimizes systems to drive overall marketplace efficiency.
Efficiency-Driven: Continuously seeks opportunities to streamline processes, eliminate redundancies, and improve operational performance.
Strategic Thinker: Develops long-term plans and initiatives that align expert talent strategies with the overall business goals of Visory.

Our Values:

People First – Empathy and humility over all else
No limits mindset - Fear of failure? It’s low around here. When we fail, we fail fast
Honesty - Constructive confrontation and continuous feedback is key
Results driven - We are output focused and don’t respect superficiality
Resilience - We value grit: perseverance is our “middle name”
Integrity - We always do what’s right, not what’s convenient

Our Hiring Process:

Online technical assessment - 60 minutes
Getting acquainted and understanding your skills – 1 hour MS Teams call
Culture and values interview - 1 hour MS Teams call
Decision

Sometimes our emails might go to your junk mail – please check there if you haven’t heard from us.

Seniority level

Seniority level
Associate

Employment type

Employment type
Full-time

Job function

Job function
Human Resources, Project Management, and General Business
Industries
Technology, Information and Media

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