Part-Time Rostering & Administration Assistant

Embracia Victoria; Melbourne; On-site; AUD 39,000 - 47,000; Part time

Job summary

Embracia Victoria is seeking a Part-Time Rostering & Administration Assistant (4 days) to support a busy aged care team at Embracia Moonee Valley. You will handle rostering, general administration, and customer-facing duties in a welcoming home.

The role requires strong organisational skills, 2+ years rostering/administration experience, and proficiency with Human Force and Microsoft Office. Join a supportive leadership team focused on quality care.

Qualifications

• Minimum 2 years of rostering and administration experience.
• Strong organisational and time management skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Excellent written and verbal communication skills.
• Confidence communicating with staff, residents, families, and stakeholders.
• High attention to detail and accuracy in administrative tasks.
• Ability to maintain records, documentation, and compliance processes.
• Good computer skills, including Human Force & Microsoft Office proficiency.

Responsibilities

• Assist in maintaining staff rosters across all departments.
• Assist in filling roster gaps due to leave, illness, and unplanned absences.
• Answering calls, responding to emails, and assisting visitors professionally.
• Assist in processing invoices, filing documents, and completing data entry tasks.
• Assist in coordinating recruitment processes, interviews, and reference checks.
• Assist in managing home tours, resident admissions, discharges, and related documentation.
• Supporting management with daily operational and administrative tasks.

Skills

Rostering experience

Organisational skills

Time management

Multitasking

Written and verbal communication

Attention to detail

Records and compliance

Computer skills

Tools

Human Force

Microsoft Office

Job description

Part-Time Rostering & Administration Assistant

Are you an organised and people-focused administrator who enjoys supporting a busy team environment?

We are looking for a Part-Time Rostering & Administration Assistant (4 days) to join Embracia Moonee Valley — a 141-bed aged care home offering residential aged care, respite care, and specialised dementia care.

This is an important role within our home where you will support day-to-day administration and workforce rostering while creating a welcoming experience for residents, families, staff, and visitors. You will work alongside a supportive leadership team in a warm environment that truly feels like home.

How you match

Are you an organised and people-focused administrator who enjoys supporting a busy team environment?

We are looking for a Part-Time Rostering & Administration Assistant (4 days) to join Embracia Moonee Valley — a 141-bed aged care home offering residential aged care, respite care, and specialised dementia care.

This is an important role within our home where you will support day-to-day administration and workforce rostering while creating a welcoming experience for residents, families, staff, and visitors. You will work alongside a supportive leadership team in a warm environment that truly feels like home.

We need someone who has

• Minimum 2 years of rostering and administration experience
• Strong organisational and time management skills
• Ability to manage multiple priorities in a fast-paced environment
• Excellent written and verbal communication skills
• Confidence communicating with staff, residents, families, and stakeholders
• High attention to detail and accuracy in administrative tasks
• Ability to maintain records, documentation, and compliance processes
• Good computer skills, including Human Force & Microsoft Office proficiency
• Willingness to learn new systems and adapt to changing priorities

Your key responsibilities will include

• Assist in maintaining staff rosters across all departments
• Assist in filling roster gaps due to leave, illness, and unplanned absences
• Answering calls, responding to emails, and assisting visitors professionally
• Assist in processing invoices, filing documents, and completing data entry tasks
• Assist in coordinating recruitment processes, interviews, and reference checks
• Assist in managing home tours, resident admissions, discharges, and related documentation
• Supporting management with daily operational and administrative tasks

About Embracia Moonee Valley

Embracia Moonee Valley is family owned and located in Avondale Heights. We love to support and grow our staff to become leaders and create opportunities for future career development.

Come join our fun and passionate aged care team and work alongside a supportive management team in a home focused on quality care and meaningful relationships.

Our Philosophy

We have a person-first philosophy and culture. Life revolves around our residents, not around a schedule. We are looking for people who are flexible, proactive, organised, and outcome-focused, while maintaining compassion and professionalism in everything they do.

Make sure you check us out on Facebook — look for Embracia Victoria.