Part-Time Rostering & Admin Coordinator

Embracia Victoria; Melbourne; On-site; AUD 39,000 - 47,000; Part time

Job summary

Embracia Victoria is seeking a Part-Time Rostering & Administration Assistant (4 days) to support a busy aged care team at Embracia Moonee Valley. You will handle rostering, general administration, and customer-facing duties in a welcoming home.

The role requires strong organisational skills, 2+ years rostering/administration experience, and proficiency with Human Force and Microsoft Office. Join a supportive leadership team focused on quality care.

Qualifications

• Minimum 2 years of rostering and administration experience.
• Strong organisational and time management skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Excellent written and verbal communication skills.
• Confidence communicating with staff, residents, families, and stakeholders.
• High attention to detail and accuracy in administrative tasks.
• Ability to maintain records, documentation, and compliance processes.
• Good computer skills, including Human Force & Microsoft Office proficiency.

Responsibilities

• Assist in maintaining staff rosters across all departments.
• Assist in filling roster gaps due to leave, illness, and unplanned absences.
• Answering calls, responding to emails, and assisting visitors professionally.
• Assist in processing invoices, filing documents, and completing data entry tasks.
• Assist in coordinating recruitment processes, interviews, and reference checks.
• Assist in managing home tours, resident admissions, discharges, and related documentation.
• Supporting management with daily operational and administrative tasks.

Skills

Rostering experience

Organisational skills

Time management

Multitasking

Written and verbal communication

Attention to detail

Records and compliance

Computer skills

Tools

Human Force

Microsoft Office

Job description

Embracia Victoria is seeking a Part-Time Rostering & Administration Assistant (4 days) to support a busy aged care team at Embracia Moonee Valley. You will handle rostering, general administration, and customer-facing duties in a welcoming home.

The role requires strong organisational skills, 2+ years rostering/administration experience, and proficiency with Human Force and Microsoft Office. Join a supportive leadership team focused on quality care.