Part Time Personal Assistant

Coastal Property Agents; Gold Coast City; On-site; AUD 55,000 - 75,000; Full time

Job summary

The Dowse Team in Broadbeach, Gold Coast is seeking a highly organized Personal Assistant to join their real estate team. You will manage day-to-day administration, coordinate listings, photos, floor plans and marketing materials, and support the team during inspections and open homes.

Ideal candidates are proactive, independent and detail-oriented, with strong Microsoft Office, CRM and communication skills. This role offers steady office days and negotiable remuneration based on experience.

Qualifications

• Solid administrative and calendar management experience preferred.
• Proficient in MS Office, especially Excel and Word.
• Experience with CRM systems and digital marketing platforms.

Responsibilities

• Manage day-to-day office administration and provide PA support.
• Coordinate property listings, photography, floor plans and marketing prep.
• Prepare listing documents, contracts and sales paperwork with admin team.
• Liaise with buyers, sellers, solicitors and conveyancers.
• Monitor contract dates, deposits and settlements.
• Maintain CRM databases and client/property files.
• Assist with appraisals, presentations and vendor reports.

Skills

Microsoft Office

Excel

CRM systems

Digital platforms

Job description

We are looking for a highly organised, self-motivated and proactive Personal Assistant to join our successful real estate team based in Broadbeach.

This is a varied, hands-on position suited to someone who thrives in a busy environment, takes initiative and can confidently work independently without constant supervision.

Working alongside an established, high-performing real estate couple, you will play an important role in managing the day-to-day administration, coordinating sales campaigns and ensuring the business continues to operate efficiently while they are out meeting clients and conducting inspections.

Key Responsibilities

• Manage day-to-day office administration and provide PA support
• Coordinate new property listings, photography, floor plans and marketing preparations.
• Prepare listing documentation, contracts and sales paperwork with admin team.
• Liaise with buyers, sellers, solicitors and conveyancers.
• Monitor contract dates, conditions, deposits and settlements.
• Maintain CRM databases, client records and property files.
• Assist with preparing appraisals, presentations and vendor reports.

Marketing & Campaign Management

• Coordinate property marketing campaigns from listing through to settlement.
• Prepare brochures, email campaigns, social media content and marketing materials.
• Liaise with photographers, videographers and marketing suppliers.
• Assist with database marketing and client communications.

Office & Team Support

• Coordinate inspections and team schedules.
• Assist with buyer follow-ups and seller communication when required.
• Monitor daily priorities and ensure deadlines are met.
• Identify tasks requiring attention and proactively follow through.

Open Homes & Inspections

• Occasionally assist with Saturday open homes. Mainly morning only.
• Assist with property preparation, signage and buyer registrations.
• Welcome buyers and support the sales team during inspections.
• Assist with post-inspection administration.

About You

We are looking for someone who is highly self-motivated, independent, proactive and has great attention to detail, with the confidence to take ownership of their responsibilities.

• Be comfortable working alone in the office and managing their own workload.
• Show initiative and complete tasks without requiring constant direction.
• Have exceptional organisational skills and attention to detail.
• Be reliable, trustworthy and accountable.
• Confidently manage multiple priorities and deadlines.
• Have excellent written and verbal communication skills.
• Be professional and personable when dealing with clients.
• Be tech-savvy, with experience using Microsoft Office, Excel, CRM systems and digital platforms.
• Be resourceful, solution-focused and willing to learn.
• Have a positive attitude and genuinely enjoy supporting a busy team.
• Previous real estate administration experience will be highly regarded.

Working Arrangements

• Monday, Tuesday and Thursday – regular office days.
• Occasional Saturdays assisting at open homes.
• Approximately 3–4 days per week.
• Based in Broadbeach, Gold Coast.
• Remuneration negotiable based on experience.

Why Join Us?

The Dowse Team is an established, high-performing real estate sales team specialising in the Broadbeach apartment market.

We offer a friendly, supportive working environment where your contribution is genuinely valued.

This is an opportunity to become an integral part of a successful team, enjoy variety in your working week and take real ownership of your role.

We're looking for someone who doesn't just wait to be given a task, but sees what needs doing and gets it done!

If you're organised, motivated, confident working independently and enjoy being the person who keeps everything running smoothly, we'd love to hear from you.