Part-Time Operations Coordinator | Systems Builder

Laurence Coatings; Newcastle; On-site; AUD 48,000 - 62,000; Part time

Job summary

Laurence Coatings is a Newcastle-based painting and decorating company seeking an organised administrator to keep our jobs running smoothly behind the scenes.

In this part-time role (20 hours per week), you’ll set up jobs in Fergus, book and schedule crews, send confirmations, and manage quotes and invoicing using Xero. Based at our Mayfield West office, you’ll help build templates and workflows to keep operations efficient.

Qualifications

• Experience in an admin, scheduling or office coordination role.
• Ability to build systems and templates to streamline workflows.
• Confident communication with clients, suppliers and tradies.

Responsibilities

• Set up jobs in Fergus and prepare job packs for crews.
• Book and schedule jobs, coordinate with operations lead on crew availability.
• Send clients booking confirmations, reminders and progress updates.
• Order paint and materials from suppliers, and track deliveries.
• Support quoting and invoicing using Xero.
• Keep staff admin and compliance documents up to date (SWMS, white cards, super).
• Build and improve templates and checklists to standardise processes.

Skills

Scheduling

Admin experience

Phone & email communication

Systems thinking

Tools

Fergus

Xero

Job description

Laurence Coatings is a Newcastle-based painting and decorating company seeking an organised administrator to keep our jobs running smoothly behind the scenes.

In this part-time role (20 hours per week), you’ll set up jobs in Fergus, book and schedule crews, send confirmations, and manage quotes and invoicing using Xero. Based at our Mayfield West office, you’ll help build templates and workflows to keep operations efficient.