Operations Administrator

Laurence Coatings; Newcastle; On-site; AUD 48,000 - 62,000; Part time

Job summary

Laurence Coatings is a Newcastle-based painting and decorating company seeking an organised administrator to keep our jobs running smoothly behind the scenes.

In this part-time role (20 hours per week), you’ll set up jobs in Fergus, book and schedule crews, send confirmations, and manage quotes and invoicing using Xero. Based at our Mayfield West office, you’ll help build templates and workflows to keep operations efficient.

Qualifications

• Experience in an admin, scheduling or office coordination role.
• Ability to build systems and templates to streamline workflows.
• Confident communication with clients, suppliers and tradies.

Responsibilities

• Set up jobs in Fergus and prepare job packs for crews.
• Book and schedule jobs, coordinate with operations lead on crew availability.
• Send clients booking confirmations, reminders and progress updates.
• Order paint and materials from suppliers, and track deliveries.
• Support quoting and invoicing using Xero.
• Keep staff admin and compliance documents up to date (SWMS, white cards, super).
• Build and improve templates and checklists to standardise processes.

Skills

Scheduling

Admin experience

Phone & email communication

Systems thinking

Tools

Fergus

Xero

Job description

Laurence Coatings is a licensed painting and decorating company in Newcastle, now in our 7th year. We run 3–4 crews across residential repaints, new construction, strata and commercial work throughout Newcastle, Lake Macquarie, Maitland and the Hunter.

We’re growing, and we need someone organised to keep our jobs running smoothly behind the scenes.

Laurence Coatings is a licensed painting and decorating company in Newcastle, now in our 7th year. We run 3–4 crews across residential repaints, new construction, strata and commercial work throughout Newcastle, Lake Macquarie, Maitland and the Hunter.

We’re growing, and we need someone organised to keep our jobs running smoothly behind the scenes.

The role

• Part-time: 4 days a week, 5 hours a day (20 hours total)
• Days and hours: Ideally 9am - 2pm happy to discuss this further to suit.
• Based at our office in Mayfield West
• Pay: $35-45 per hour + super based on experience and ability

What you’ll do

• Set up jobs in Fergus (our job management software) and prepare job packs for crews
• Book and schedule jobs, and coordinate with our operations lead on crew availability
• Send clients booking confirmations, reminders and progress updates
• Order paint and materials from suppliers, and track deliveries
• Support quoting and invoicing (we use Xero)
• Keep staff admin and compliance documents up to date: SWMS, white cards and super
• Build and improve templates, checklists and workflows so things run the same way every time

What we’re looking for

• Experience in an admin, scheduling or office coordination role (trade or construction experience is a big plus)
• Highly organised, and you follow through without being chased
• Confident on the phone and by email with clients, suppliers and tradies
• Comfortable learning software (Fergus, Xero or similar)
• Someone who likes building systems, not just following them

Why join us

• Stable, growing local business
• Flexible part-time hours
• A real say in how our systems are built
• Small team, direct access to the owner