Office Admin & office support

seek.com.au; City of Melbourne; On-site; AUD 30,000 - 45,000; Part time

Benefits offered by this job

Weekly social events

Modern office

Friendly team environment

Job summary

seek.com.au is partnering with a boutique accounting firm based in Malvern to recruit a part-time administrator/bookkeeper for a tight-knit team of five. The role offers flexibility with potential transition to full-time for the right candidate.

You will handle reception, client liaison, document management, ASIC secretarial work and basic bookkeeping across cloud software including Xero. A positive attitude and customer service focus are essential.

Qualifications

• Knowledge of Xero and Xero Practice Manager is advantageous.
• Knowledge of Now Infinity and ASIC requirements is advantageous.
• Proficiency with Microsoft Office 365, Outlook, SharePoint, Excel and Word.
• Experience in Accounting practice or professional office is highly regarded.
• Excellent customer service skills and telephone manner.

Responsibilities

• Attend to reception and answer incoming telephone calls
• Meet, greet and communicate with clients
• Document management, filing and scanning
• Managing ASIC corporate secretarial registers and correspondence
• Lodging tax returns and activity statements in Xero Tax
• Maintain client databases across various cloud-based software
• Bookkeeping for the firm and for selected clients
• Client invoicing, debtor statements and debt collection
• Maintain office, printing and kitchen supplies
• Maintain diary appointments for staff, boardroom and meeting rooms
• Printing and binding of clients' financial and taxation reports
• Manage and maintain company website
• Various other ad hoc duties to support accountants and Director

Skills

Xero

Xero Practice Manager

Now Infinity

ASIC knowledge

Office 365

Outlook

SharePoint

Excel

Word

Customer service

Tools

Xero

Xero Practice Manager

Now Infinity

ASIC compliance tools

Microsoft Office 365

Outlook

SharePoint

Excel

Word

Job description

We are a boutique accounting firm based in Malvern and we are a forwarding thinking firm whose primary focus is to help our business clients grow and succeed. We are looking for team members who fit our core values of expertise, a passion for numbers and integrity.

The position is part-time; however, there is the potential to transition to fill-time for the right applicant.

If you want to work on a wide range of clients with our supportive, friendly team.We offer excellent working conditions in a modern, well-equipped office and we are an inclusive, supportive and tight-knit team of 5with a high emphasis placed on team bonding through weekly lunches and other social events.

The Role

• Attend to reception and answer incoming telephone calls
• Meet, greet & communicate with clients
• Document management, filing & scanning
• Managing ASIC corporate secretarial registers and correspondence
• Lodging tax returns and activity statements in Xero Tax
• Maintain client databases across various cloud-based software
• Bookkeeping for the firm & for selected clients
• Client invoicing, debtor statements and debt collection
• Maintain office, printing & kitchen supplies
• Maintain diary appointments for staff, boardroom & meeting rooms
• Printing & binding of clients financial & taxation reports
• Manage and maintain company website
• Various other ad hoc duties to support accountants and Director

Skills and experience

• Knowledge of Xero & Xero Practice Manager would be advantageous
• Knowledge of Now Infinity & ASIC requirements would be advantageous
• Microsoft Office 365, Outlook, Sharepoint, Excel and Word
• Experience in Accounting practice or professional office will be highly regarded
• Excellent customer services skills and telephone manner