Part-Time Office Administrator - School Hours

HP Profiles; Melbourne; On-site; AUD 30,000 - 41,000; Part time

Job summary

HP Profiles is seeking a reliable Office Administrator to join their team in Melbourne, VIC. The role offers consistent school-hour hours from Monday to Friday and supports routine administrative duties within a growing Australian manufacturing business.

The successful candidate will manage customer orders, production scheduling and communications, ensuring data accuracy across ERP systems, including Dynamics 365 and EDI interfaces.

Qualifications

• Experience in manufacturing, logistics or supply chain admin is required.
• Hands-on with Microsoft Dynamics 365 Business Central (or similar ERP) is highly regarded.
• Exposure to EDI systems and integration processes is highly regarded.
• Strong Excel skills (data entry, formulas, reporting).
• High attention to detail and strong organisational skills.
• Ability to prioritise tasks and meet deadlines in a fast-paced environment.
• Excellent communication and team-focused attitude.

Responsibilities

• Process customer orders and support day-to-day office operations.
• Coordinate customer orders, production scheduling and communication.
• Maintain data accuracy across ERP and related systems.
• Generate invoices, dispatch paperwork and shipping documentation.
• Maintain inventory records and handle customer enquiries by phone and email.
• Support reporting, data entry, and general administrative duties.
• Contribute to continuous improvement of administrative and system processes.

Skills

Microsoft Dynamics 365 Business Center

EDI systems

Excel

Attention to detail

Organisational skills

Communication

Team-oriented

Independent working

Tools

ERP systems

Job description

Part-Time Office Administrator - School Hours

• Part-Time | Monday to Friday 9:30am to 2:30pm
• Salary: Competitive based on experience and relevant skills

About Us

We are a growing Australian manufacturing business supplying high-quality products to a national customer base.

About the Role

We are seeking a reliable, organised and motivated Office Administrator to join our team in a friendly manufacturing business.

With consistent hours from Monday to Friday, this position offers the stability of regular part-time employment while supporting a practical balance between work and family commitments.

The successful applicant will provide general administrative support to the business and assist with the day-to-day running of the office including coordinating customer orders, production scheduling, and customer communication, while ensuring data accuracy across our systems.

Key Responsibilities

• Process customer orders using Microsoft Dynamics 365 Business Central
• Manage and maintain EDI (Electronic Data Interchange) transactions with key customers
• Coordinate local and interstate freight bookings
• Coordinate with production and warehouse teams to ensure timely order fulfilment
• Review completed orders with warehouse staff before dispatch to confirm quantities, products and paperwork are accurate.
• Generate invoices, dispatch paperwork, and shipping documentation
• Maintain accurate inventory and stock records within the ERP system
• Handle customer enquiries via phone and email
• Assist with reporting, data entry, and general administrative duties
• Support continuous improvement of administrative and system processes

Please Quote Reference Number 19116

• Location: Dandenong South, VIC
• Part-Time | Monday to Friday 9:30am to 2:30pm
• Salary: Competitive based on experience and relevant skills

About You

• Previous administrative experience in manufacturing, logistics or supply chain is required; experience in any one of these environments will be considered relevant.
• Hands-on experience with Microsoft Dynamics 365 Business Central (or similar ERP systems) (highly regarded)
• Exposure to EDI systems and integration processes (highly regarded)
• Strong Excel skills (data entry, basic formulas, reporting)
• High attention to detail and strong organisational skills
• Ability to prioritise tasks and meet deadlines in a fast-paced environment
• Excellent communication skills and a team-focused attitude
• Ability to work unsupervised

Employment Conditions

• This role is classified under the Clerks - Private Sector Award 2020
• Classification level: Level 3-4 (depending on experience and capability)
• Standard hours: 22.5 hours per week

Why Join Us?

• School hours supporting a practical balance between work and family commitments.
• Stable and secure role in a growing manufacturing business
• Supportive team environment with strong leadership
• Opportunity to work with modern ERP systems and processes
• Competitive salary package