Part-Time Office Administrator & Reception Pro

Aspect Personnel; Melbourne; Vor Ort; AUD 36.000 - 47.000; Teilzeit

Zusammenfassung

Aspect Personnel is seeking a Part-Time Office Administrator in Melbourne. The role supports engineers, Directors and Project Managers, acting as the first point of contact for clients and visitors.

You will assist with invoicing, proposals, and filing while ensuring reception areas and kitchens are well maintained. The position operates three days per week (Mon, Fri and a third day to align with another part-time administrator), with potential for pre-Christmas start.

Qualifikationen

• Strong communication skills in person and on the phone, with clients and staff.
• Excellent organisational abilities and high attention to detail are essential.
• Ability to juggle multiple tasks and priorities in a small team.
• Discretion when handling confidential client and financial information.

Aufgaben

• Answering phones, directing enquiries and welcoming clients, visitors and contractors.
• Maintaining reception, meeting rooms and kitchen tidy and stocked.
• Managing incoming mail, parcels and deliveries and organising couriers.
• Preparing, formatting and proofreading fee proposals, reports and correspondence.
• Maintaining organised electronic filing systems and ordering office supplies.
• Entering financial and administrative data in Xero and other systems.
• Updating client records, allocating bills and expenses to projects, and assisting with invoicing.
• Flagging discrepancies or missing information for review.

Kenntnisse

Verbal and written communication

Organisational skills

Attention to detail

Multitasking

Proactive attitude

Discretion

Tools

MS Office

Xero exposure

Jobbeschreibung

Aspect Personnel is seeking a Part-Time Office Administrator in Melbourne. The role supports engineers, Directors and Project Managers, acting as the first point of contact for clients and visitors.

You will assist with invoicing, proposals, and filing while ensuring reception areas and kitchens are well maintained. The position operates three days per week (Mon, Fri and a third day to align with another part-time administrator), with potential for pre-Christmas start.