Part-Time Office Administrator — Creative Studio Support

Woolpert; Melbourne; Hybrid; AUD 48,000 - 60,000; Part time

Benefits offered by this job

Salary continuance insurance

Novated leasing and salary sacrifice

Discounted corporate health insurance

Job summary

Woolpert is seeking an Office Administrator to support the Melbourne studio’s day-to-day operations. This part-time role (4 days per week, with potential to grow to 5) suits someone who is organised, proactive and enjoys a dynamic design environment.

You will manage calls, emails, calendar coordination, meetings, and travel arrangements; prepare meeting rooms; maintain project files; process invoices and track expenses; and support the Practice Manager and project teams to keep the studio

Qualifications

• Experience in an administrative or office support role.
• Highly organised and proactive in a busy office.
• Reliable, adaptable and positive in approach.
• Strong communication and attention to detail.

Responsibilities

• Manage day-to-day office rhythm: calls, emails, calendar coordination, meetings and travel arrangements.
• Keep meeting rooms presentation-ready; ensure office and kitchen are stocked and running smoothly.
• Maintain well-organised project files and support document management processes.
• Assist with administrative and financial tasks: ordering supplies, processing invoices, tracking expenses.
• Collaborate with Practice Manager to support architects and project managers.

Skills

Organised / proactive

Strong communication

Attention to detail

Reliable / positive attitude

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Woolpert is seeking an Office Administrator to support the Melbourne studio’s day-to-day operations. This part-time role (4 days per week, with potential to grow to 5) suits someone who is organised, proactive and enjoys a dynamic design environment.

You will manage calls, emails, calendar coordination, meetings, and travel arrangements; prepare meeting rooms; maintain project files; process invoices and track expenses; and support the Practice Manager and project teams to keep the studio