Part-Time Executive & Operations Coordinator for Impact

Youth Action & Policy Association; Sydney; On-site; AUD 40,000 - 60,000; Part time

Benefits offered by this job

4 weeks annual leave

Additional end‑of‑year leave

Employee Assistance Program (EAP)

Time in lieu for after‑hours/work

Job summary

Youth Action & Policy Association in Darlinghurst, NSW, seeks a part‑time Executive & Operations Support Coordinator (0.5 FTE) to help keep our team organized across executive support, operations, membership and projects. You’ll schedule and track actions, maintain records, support financial administration and engage with members and stakeholders.

Join a small, collaborative team driving social change in NSW.

Qualifications

• Two years’ experience providing high‑quality administrative, project or operational support.
• Strong organisational, administrative and time management skills with attention to detail.
• Excellent written and verbal communication; ability to build relationships with colleagues and external contacts.
• Proficiency using Microsoft Office; familiarity with CRM or database systems such as HubSpot; willingness to learn.
• Experience with basic financial administration: invoices, receipts, budget spreadsheets.
• Strong data management skills and ability to support reporting.
• Ability to work independently and collaboratively across teams and priorities.
• Experience supporting events, project administration, monitoring and evaluation would be highly regarded.

Responsibilities

• Provide proactive executive support to the CEO, coordinating priorities, meetings, scheduling and follow‑up actions.
• Coordinate planning, meeting preparation and documentation to ensure work progresses smoothly.
• Track actions across the organisation to ensure priorities are delivered.
• Identify practical solutions and help remove barriers to delivery.
• Coordinate organisational systems, processes and administrative functions for day‑to‑day operations.
• Maintain records, templates, procedures and shared resources.
• Support routine financial administration and compliance processes.
• Help maintain CRM data and support member communications and events.
• Coordinate projects, events and consultations to support delivery and reporting.

Skills

Organisational skills

Time management

Written and verbal communication

MS Office

CRM systems

Financial administration

Data management

Event support

Not-for-profit sector knowledge

Tools

HubSpot

SharePoint

Teams

Monday.com

Job description

Youth Action & Policy Association in Darlinghurst, NSW, seeks a part‑time Executive & Operations Support Coordinator (0.5 FTE) to help keep our team organized across executive support, operations, membership and projects. You’ll schedule and track actions, maintain records, support financial administration and engage with members and stakeholders.

Join a small, collaborative team driving social change in NSW.