Executive & Office Coordinator — Sydney

Compass; Sydney; Hybrid; AUD 60,000 - 80,000; Full time

Benefits offered by this job

Vibrant onsite office

PD budget

Employee Assistance Program (EAP)

Parental leave

Team events

Employee Referral Program

Job summary

Compass in Sydney is seeking an Administrative Assistant to support senior leaders and keep the Sydney office running smoothly. The role blends executive support, office coordination and general administration in a fast-paced environment.

Ideal candidates have 2–3 years’ experience in admin/co-ordination, are proactive, and excel at communication and organisation. Onsite Sydney role with opportunities for team events, culture activities and growth within a scale-up education tech company.

Qualifications

• 2–3 years' experience in an administrative or coordination role.
• Proactive approach - anticipate needs, take initiative and follow through.
• Excellent written and verbal communication across a range of stakeholders.
• Strong attention to detail and ability to manage multiple priorities in a dynamic environment.
• Sound judgement when handling sensitive or confidential information.
• Positive, can-do attitude and enjoyment of keeping things organised.

Responsibilities

• Provide calendar coordination, meeting scheduling and day-to-day administrative support to senior leaders.
• Assist with preparation of documents, presentations and basic reporting.
• Support meeting coordination, including agendas, note-taking and follow-ups.
• Manage travel bookings and expense administration for assigned leaders.
• Help triage and coordinate incoming requests, ensuring timely and professional responses.
• Support the smooth day-to-day operation of the Sydney office, acting as the first point of contact for visitors and general queries.
• Maintain office supplies, kitchen, meeting rooms and shared spaces, including upkeep of kitchen, dishwasher and coffee machine.
• Coordinate couriers, deliveries and daily mail management.
• Monitor company car registers and coordinate bookings for staff.
• Assist with staff gifts, awards and stakeholder thank-you items.
• Escalate facilities issues as needed and provide ad-hoc support across the business.
• Assist with organising internal events, team activities and office initiatives.

Skills

Administrative experience

Calendar coordination

Travel bookings

Communication skills

Attention to detail

Discretion

Job description

Compass in Sydney is seeking an Administrative Assistant to support senior leaders and keep the Sydney office running smoothly. The role blends executive support, office coordination and general administration in a fast-paced environment.

Ideal candidates have 2–3 years’ experience in admin/co-ordination, are proactive, and excel at communication and organisation. Onsite Sydney role with opportunities for team events, culture activities and growth within a scale-up education tech company.