Part-Time Administration & Reception Specialist

Wesley Mission Queensland Limited; Gold Coast City; On-site; AUD 30,000 - 39,000; Part time

Benefits offered by this job

Salary packaging

Wellbeing program

Private health discounts

Allied health discounts

Learning & development

Team culture benefits

Job summary

Hopewell Hospice, part of Wesley Mission Queensland, is seeking an organised Administration and Reception Officer to join on a part-time basis (18 hours per week). You will be the first point of contact for visitors and clients, providing efficient reception and administrative support to ensure smooth day-to-day operations.

You will manage invoices, records and data entry, coordinate mail and office tasks, and liaise with internal stakeholders to deliver high-quality services.

Qualifications

• Previous administration/reception experience.
• Strong written and verbal communication.
• Excellent organisation and time management.
• High attention to detail in data entry and records.
• Professional, welcoming customer service.
• Ability to work independently and as part of a team.
• Commitment to high-quality service and positive workplace culture.

Responsibilities

• Provide reception and administrative support to the Hopewell team.
• Respond to enquiries in a professional and timely manner.
• Welcome visitors, clients and stakeholders as the first point of contact.
• Manage invoices, records, reports and general administrative documentation.
• Perform data entry and maintain accurate records across relevant systems and databases.
• Assist with office administration including filing, photocopying, scanning and mail distribution.
• Liaise with internal stakeholders to ensure efficient administration services are delivered.
• Monitor office supplies, stationery and equipment and coordinate maintenance requests as required.
• Support the team with additional administrative duties as directed by the Manager.
• Contribute to a positive workplace culture aligned with the WMQ Model of Care and organisational values.

Skills

Administration experience

Reception experience

Communication skills

Time management

Attention to detail

Customer service orientation

Team collaboration

Independent work

Education

Business Administration certificate

Job description

Hopewell Hospice, part of Wesley Mission Queensland, is seeking an organised Administration and Reception Officer to join on a part-time basis (18 hours per week). You will be the first point of contact for visitors and clients, providing efficient reception and administrative support to ensure smooth day-to-day operations.

You will manage invoices, records and data entry, coordinate mail and office tasks, and liaise with internal stakeholders to deliver high-quality services.