Interior Design Admin & Client Coordination Specialist

Ausbuild; City of Brisbane; On-site; AUD 50,000 - 65,000; Full time

Benefits offered by this job

Health & Fitness program

Formal & Social Functions

Modern Head Office (Morningside)

Employee Assistance Program (EAP)

Free on-site parking

Collaborative working environment

Job summary

Ausbuild is seeking an organised Interior Design Administration Assistant to support the Design Studio through pre-site and construction stages. You will handle administrative tasks, manage the studio diary, prepare documentation for designers, and ensure accurate client selection records are maintained.

The role requires strong customer service, exceptional organisation, and clear written and verbal communication.

Qualifications

• Demonstrated experience in an administrative role.
• Strong customer service background with confidence in client interactions via phone and email.
• High level of organisation and attention to detail.
• Excellent written and verbal communication skills.
• Positive, proactive and professional approach.
• Basic understanding of residential construction principles (desirable).

Responsibilities

• Provide administrative support to internal stakeholders, external clients and the Interior Design team.
• Monitor and action the department inbox with timely responses and escalation as required.
• Manage the Studio Diary including scheduling tours, selections and client interactions.
• Prepare documentation for Interior Designers prior to client appointments.
• Record and maintain client selection documentation post‑appointments.
• Update job files with amendments, site changes and client requests.
• Draft and issue Post Contract Variations as required.
• Maintain studio presentation standards including sample organisation and stocktake.
• Attend supplier functions and product information sessions as directed.

Skills

Customer service

Organisational skills

Written and verbal comms

Attention to detail

Job description

Ausbuild is seeking an organised Interior Design Administration Assistant to support the Design Studio through pre-site and construction stages. You will handle administrative tasks, manage the studio diary, prepare documentation for designers, and ensure accurate client selection records are maintained.

The role requires strong customer service, exceptional organisation, and clear written and verbal communication.