Interior Design Admin & Client Coordination Specialist

Ausbuild; Brisbane; On-site; AUD 50,000 - 65,000; Full time

Benefits offered by this job

Health & Fitness program

Formal & Social Functions

Modern Head Office (Morningside)

Employee Assistance Program (EAP)

Free on-site parking

Collaborative working environment

Job summary

Ausbuild is seeking an organised Interior Design Administration Assistant to support the Design Studio through pre-site and construction stages. You will handle administrative tasks, manage the studio diary, prepare documentation for designers, and ensure accurate client selection records are maintained.

The role requires strong customer service, exceptional organisation, and clear written and verbal communication.

Qualifications

• Demonstrated experience in an administrative role.
• Strong customer service background with confidence in client interactions via phone and email.
• High level of organisation and attention to detail.
• Excellent written and verbal communication skills.
• Positive, proactive and professional approach.
• Basic understanding of residential construction principles (desirable).

Responsibilities

• Provide administrative support to internal stakeholders, external clients and the Interior Design team.
• Monitor and action the department inbox with timely responses and escalation as required.
• Manage the Studio Diary including scheduling tours, selections and client interactions.
• Prepare documentation for Interior Designers prior to client appointments.
• Record and maintain client selection documentation post‑appointments.
• Update job files with amendments, site changes and client requests.
• Draft and issue Post Contract Variations as required.
• Maintain studio presentation standards including sample organisation and stocktake.
• Attend supplier functions and product information sessions as directed.

Skills

Customer service

Organisational skills

Written and verbal comms

Attention to detail

Job description

Interior Design Administration Assistant

The Role
We are seeking a highly organised and detail-oriented Selections Administration Assistant to provide administrative, operational and document support to our Design Studio team and clients throughout the pre-site and construction stages of the building journey.

In this role, you will:

Provide administrative assistance to internal stakeholders, external clients, and the Interior Design team.

Monitor and action the department inbox, ensuring timely responses and escalation where required.

Manage the Studio Diary, including scheduling Studio Tours, Selection Appointments, and other client interactions.

Prepare documentation for Interior Designers prior to client appointments.

Record, update, and maintain client selection documentation following appointments, ensuring accuracy.

Update job files with post‑appointment amendments, site‑related changes, and any additional client requests.

Draft and issue Post Contract Variations based on approved and documented changes (as required)

Maintain studio presentation standards, including sample organisation, display upkeep, inventory stocktake, and general cleaning.

Attend supplier functions, events, and product information sessions as directed.

About You:

To be successful in this role, you will have:

Demonstrated experience in an administrative role

Strong customer service background with confidence in client interactions, both via phone and email

A high level of organisation and attention to detail.

Excellent written and verbal communication skills.

A positive, proactive and professional approach.

A basic understanding of residential construction principles, regulations and compliance (highly desirable).

The Company

We’re busy creating thousands of homes for Queenslanders, with over 99 master planned communities delivered over 38 years. Our business is strong and steady, and we care about people and places.

More than 30,000 people live in an Ausbuild home in southeast Queensland. We create residential communities and townhouse projects across Brisbane, and with over 10,000 homes now built, we are one of Queensland's leading home builders.

Our diverse team of professionals bring years of experience together in property development, building and construction, sales and marketing, finance, housing and interior design, contract administration, and customer service. As we continue to expand our operations and take on new projects, we are seeking talented individuals to join our diverse team of professionals.Discover more on our website www.ausbuild.com.au

Embrace your professional future and come join an innovative industry leader.

What we offer
Some of the wide range of benefits we offer include;

Complementary Health & Fitness Program

Formal & Social Functions

Modern Two Storey, Open Plan Head Office located in Morningside

Access to a Confidential Employee Assistance Program (EAP) for All Employees

Free On-Site Parking

Collaborative Working Environment

If you believe you have the skills, experience and drive to meet the challenges of this position, please click the “apply” button and upload your Cover Letter and Resume.

Only those selected for an interview will be contacted, therefore we thank all applicants in advance for their time and interest in working at Ausbuild.

Only applicants with full-work rights to work in Australia are eligible to apply.

If you apply for a job with Ausbuild, we may collect and hold personal information and sensitive information about you relevant to your application for employment, including your name and contact details, resume, employment history, academic records and police checks and, in some circumstances, medical information and medical records (including immunisation status), where relevant. However, the Privacy Act 1988 (Cth) does not apply to employees at Ausbuild or to any information which we receive from someone who becomes an employee. For our privacy policy please visit www.ausbuild.com.au/privacy.

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