Studio Manager

Bespoke Careers; Sydney; On-site; AUD 90,000 - 120,000; Full time

Job summary

Bespoke Careers is recruiting a Studio Manager on a 12-month maternity leave contract for a design practice in Sydney. You will support studio operations and monthly client invoicing, thriving in a collaborative, fast-paced environment at the center of the team.

This hands-on role suits someone who can own tasks, manage multiple priorities, and support IT, onboarding and administrative functions while liaising with senior leadership on billing and revenue targets.

Qualifications

• 6+ years in a Studio Manager, Office Manager or Practice Manager role.
• Experience coordinating invoicing, project billing or financial administration processes.
• Proven executive or personal assistant support experience.
• Ability to manage multiple priorities and deadlines.
• Proactive, hands-on approach with ownership of tasks.
• Experience in architecture, interior design, engineering or professional services.

Responsibilities

• Oversee day-to-day studio operations and maintain a professional workplace.
• Manage facilities, suppliers, service providers and workplace resources.
• Liaise with IT and coordinate tech requirements.
• Support onboarding, team events and administrative tasks.
• Maintain and support studio systems, processes and procedures.

Skills

Studio management

Invoicing coordination

Executive support

Multitasking

Proactive ownership

Architecture/Design industry

Job description

Our client is a highly regarded design practice seeking an experienced Studio Manager to join their team on a 12-month maternity leave contract. There is high potential for the contract to be extended for the right person.

Supporting both the operational and administrative functions of the business, you will be responsible for managing studio operations and coordinating monthly client invoices. This is a hands-on role suited to someone who thrives in a collaborative environment and enjoys being at the center of a busy studio.

Roles & Responsibilities

Studio Operations

• Oversee the day-to-day operations of the studio and ensure a professional and well functioning workplace.
• Manage office facilities, suppliers, service providers and workplace resources.
• Liaise with IT support providers and coordinate technology-related requirements.
• Support onboarding activities, team events and general administrative functions.
• Maintain and support established studio systems, processes and procedures.

Client Billing & Financial Coordination

• Coordinate the monthly invoicing process across all project teams.
• Meet with Team Leaders to review project billing, discuss fee forecasts and ensure invoicing remains aligned with project performance.
• Facilitate the preparation of approximately 100 client invoices per month.
• Work closely with senior leadership to ensure billing deadlines and revenue targets are met.
• Maintain accurate billing records and follow up outstanding invoicing requirements.

Skills & Experience

• 6+ years' experience in a Studio Manager, Office Manager or Practice Manager role
• Experience coordinating invoicing, project billing or financial administration processes.
• Proven executive or personal assistant support experience.
• Ability to manage multiple priorities and work effectively to deadlines.
• A proactive, hands-on approach with the confidence to take ownership of tasks.
• Experience within architecture, interior design, engineering or professional services environments.
• A highly capable operator who enjoys being the go-to person within the business.
• Collaborative and team-oriented, with a willingness to roll up your sleeves and help wherever needed.
• Adaptable and resilient, with the ability to remain composed under changing priorities.

REFERENCE: Emily Lodola #73777

Bespoke Careers is acting as an Employment Agency in relation to this vacancy and is an Equal Opportunities Employer.