Part-Time Admin & Operations Specialist — Engineering

WATMAR; Perth; On-site; AUD 40,000 - 60,000; Part time

Job summary

Watmar Engineering is seeking an organised and reliable Business Administration Assistant to join our team on a permanent part-time basis. This is a varied, hands-on role providing administrative support across the business including general administration, accounts, operations, purchasing and HSEQ.

As a small team, we work closely together and cross-train across key business functions. Training will be provided; prior administration experience is advantageous but not essential.

Qualifications

• Experience in administration is advantageous but not essential.
• Familiarity with MYOB or similar accounting software is beneficial.
• Ability to manage multiple tasks and priorities.
• Strong written and verbal communication skills.

Responsibilities

• Document preparation, formatting, scanning, filing and data entry.
• Maintaining databases, registers, records and electronic filing systems.
• Assisting with accounts payable and accounts receivable administration.
• Processing supplier invoices, expenses and supporting documentation.
• Raising, tracking and receipting purchase orders.
• Liaising with suppliers and assisting with purchasing, deliveries and shipping as required.
• Assisting with timesheet and payroll administration where required.
• Maintaining employee documentation and training records and assisting with training bookings.
• Providing HSEQ administration support, including maintaining registers, records and meeting documentation.
• Assisting with HSEQ reporting, inspections and associated record keeping.
• Document control, including maintaining and updating company documents and forms.
• Assisting with supplier and subcontractor onboarding and maintaining associated records.
• Assisting with internal and external audit preparation and follow-up documentation.
• Following up outstanding documentation and administrative actions.
• Providing general administrative support wherever required.

Skills

Organised

Reliable

Attention to detail

Communication skills

Autonomy

Tools

MYOB

Employment Hero

Job description

Watmar Engineering is seeking an organised and reliable Business Administration Assistant to join our team on a permanent part-time basis. This is a varied, hands-on role providing administrative support across the business including general administration, accounts, operations, purchasing and HSEQ.

As a small team, we work closely together and cross-train across key business functions. Training will be provided; prior administration experience is advantageous but not essential.