Operations Administration Assistant

Sharp and Carter; City of Melbourne; On-site; AUD 60,000 - 80,000; Full time

Job summary

Sharp and Carter in Seaford is seeking a hands-on Operations Administration Assistant to support administration, document control, job scheduling, records, and general operational support across the hire, transport and logistics sectors.

You will maintain accurate records, manage document control, assist with scheduling via Visual Dispatch, track licences and inductions, and provide PA and accounts administration support as needed.

Qualifications

• Previous experience in Administration, Office Coordination, Operations support or a similar role.
• Highly organised with strong attention to detail.
• Confident working with systems, data, spreadsheets and Microsoft Office.
• Comfortable juggling multiple priorities in a busy environment.
• Strong communication skills and a friendly, professional approach.
• Proactive, reliable and willing to take ownership.
• Practical and adaptable, with a genuine willingness to help wherever needed.
• Comfortable working within a blue-collar, operational environment.
• A willingness to learn new systems and processes.

Responsibilities

• Provide day-to-day administration support to management and the wider team.
• Maintain accurate company, employee, contractor, customer, supplier and operational records.
• Manage document control, filing, scanning, uploading and archiving.
• Assist with job scheduling and coordination through Visual Dispatch.
• Track licences, tickets, certificates, inductions and other required documentation.
• Help organise and tidy up back-of-house administration systems and processes.
• Provide ad hoc support with PA duties and accounts administration.
• Manage office supplies, amenities and general office organisation.
• Jump in across the business and take ownership of ad hoc tasks as they arise.

Skills

Administration

Office coordination

Operations support

Attention to detail

Multi-priority management

Strong communication

Tools

Microsoft Office

Visual Dispatch

Job description

We’re partnering with a well-established Trades Business based in Seaford, operating across hire, transport and logistics, who are looking for a hands-on Operations Administration Assistantto join their team.You’ll support the wider business across administration, document control, job scheduling, records, office coordination and general operational support.

Key Responsibilities:

• Provide day-to-day administration support to management and the wider team.
• Maintain accurate company, employee, contractor, customer, supplier and operational records.
• Manage document control, filing, scanning, uploading and archiving.
• Assist with job scheduling and coordination through Visual Dispatch.
• Track licences, tickets, certificates, inductions and other required documentation.
• Help organise and tidy up back-of-house administration systems and processes.
• Provide ad hoc support with PA duties and accounts administration.
• Manage office supplies, amenities and general office organisation.
• Jump in across the business and take ownership of ad hoc tasks as they arise.

About the Role:

We’re partnering with a well-established Trades Business based in Seaford, operating across hire, transport and logistics, who are looking for a hands-on Operations Administration Assistantto join their team.You’ll support the wider business across administration, document control, job scheduling, records, office coordination and general operational support.

Key Responsibilities:

• Provide day-to-day administration support to management and the wider team.
• Maintain accurate company, employee, contractor, customer, supplier and operational records.
• Manage document control, filing, scanning, uploading and archiving.
• Assist with job scheduling and coordination through Visual Dispatch.
• Track licences, tickets, certificates, inductions and other required documentation.
• Help organise and tidy up back-of-house administration systems and processes.
• Provide ad hoc support with PA duties and accounts administration.
• Manage office supplies, amenities and general office organisation.
• Jump in across the business and take ownership of ad hoc tasks as they arise.

Skills and Experience:

• Previous experience in Administration, Office Coordination, Operations support or a similar role.
• Highly organised with strong attention to detail.
• Confident working with systems, data, spreadsheets and Microsoft Office.
• Comfortable juggling multiple priorities in a busy environment.
• Strong communication skills and a friendly, professional approach.
• Proactive, reliable and willing to take ownership.
• Practical and adaptable, with a genuine willingness to help wherever needed.
• Comfortable working within a blue-collar, operational environment.
• A willingness to learn new systems and processes.

About the Company:

You’ll be joining a small, established business operating across hire, transport and logistics, where everyone plays a role and no one is afraid to roll up their sleeves and get stuck in. The business is going through an exciting period of growth and improvement, with a strong focus on creating more structure across its systems, processes and administration. You’ll have the opportunity to make a real impact by helping bring the office and back-of-house operations to the next level.