Admin & Operations Lead for Growing Engineering Firm

JFS ENGINEERS PTY LTD; Gold Coast City; On-site; AUD 90,000 - 130,000; Full time

Job summary

JFS Engineers PTY LTD is a growing engineering consultancy seeking an experienced Administration Manager to keep day-to-day operations running smoothly. You will work with Directors and project teams, managing office admin, systems, compliance and a broad range of business activities.

The role covers office administration, project administration, HR/compliance support, finance/admin coordination, and executive assistance.

Qualifications

• Minimum 5 years' professional work experience.
• Experience in an Administration Manager or similar role.
• Strong organisational and time-management skills.
• Excellent written and verbal communication.
• High attention to detail with discretion for confidential information.
• Ability to manage multiple priorities and deadlines.

Responsibilities

• Oversee day-to-day office administration and operations.
• Maintain project registers, records, licences and user access.
• Coordinate invoicing, project reporting and administration needs.
• Provide high-level PA support to Directors and senior management.
• Assist with onboarding, CPD records and HR/compliance processes.
• Support proposals, tender docs, and business development admin.

Skills

Organisation

Time management

Communication skills

Problem solving

Stakeholder management

Independence

Team collaboration

Adaptability

Education

Business Administration qualification

HR / Project Administration

Tools

Total Synergy

Microsoft 365

Job description

JFS Engineers PTY LTD is a growing engineering consultancy seeking an experienced Administration Manager to keep day-to-day operations running smoothly. You will work with Directors and project teams, managing office admin, systems, compliance and a broad range of business activities.

The role covers office administration, project administration, HR/compliance support, finance/admin coordination, and executive assistance.