Part-Time Admin Coordinator: Drive Order-to-Cash & Logistics

seek.com.au; Melbourne; On-site; AUD 34,000 - 44,000; Part time

Job summary

seek.com.au is seeking an Administration Coordinator for a small, friendly team in Moorabbin, VIC. This part-time role runs Monday to Thursday and provides essential administrative support, including order processing, customer service, invoicing and cross-functional coordination between sales and logistics.

You will develop your administrative skills while working alongside experienced team members who value accuracy, reliability and professional communication.

Qualifications

• Proficient in Microsoft Office and willing to learn new systems.
• Strong organisational and time management skills.
• Excellent written and verbal communication skills.
• Attention to detail and accuracy in administrative work.
• Solid understanding of order-to-cash processes and customer service.
• Professional telephone manner and ability to interact with colleagues and external contacts.

Responsibilities

• Support the Administration Manager in day-to-day operations, including order-to-cash workflows and invoicing.
• Manage office correspondence, sorting, distributing, and filing emails and documents.
• Coordinate with sales, warehousing, transport, procurement, and finance to resolve bottlenecks.
• Maintain up-to-date product, pricing, and customer master records.
• Act as escalation point for complex queries from internal teams and 3PL partners.
• Provide general clerical support including data entry, sales reporting, and document prep.
• Answer telephone enquiries and direct calls to staff.
• Support compliance, internal audits, and cross-Tasman export/import docs.
• Liaise with clients, vendors, and service providers.
• Raise purchase orders, invoicing, and coordinate warehouse/3PL.
• Run regular stocktakes in warehouse and 3PL.
• Perform ad hoc administrative tasks as requested.

Skills

Microsoft Office

Organisational skills

Time management

Written and verbal communication

Attention to detail

Team collaboration

Job description

seek.com.au is seeking an Administration Coordinator for a small, friendly team in Moorabbin, VIC. This part-time role runs Monday to Thursday and provides essential administrative support, including order processing, customer service, invoicing and cross-functional coordination between sales and logistics.

You will develop your administrative skills while working alongside experienced team members who value accuracy, reliability and professional communication.