Maintenance Admin Coordinator – Mon–Fri, Moorabbin

seek.com.au; Melbourne; On-site; AUD 65,000 - 85,000; Full time

Job summary

seek.com.au is seeking a Maintenance Administrator to join our Moorabbin team. This full-time, office-based role supports the maintenance department, coordinating admin tasks, technicians and subcontractors, and ensuring timely service delivery.

You will manage records, client communications and invoicing from our head office in Moorabbin. The ideal candidate is highly organised, detail-oriented and capable of liaising with clients and suppliers while maintaining accurate documentation and

Qualifications

• Previous experience in an administration role.
• Experience in maintenance administration or service coordination.
• Excellent organisational and time management skills.
• Strong verbal and written communication.
• Proficiency in Microsoft Office (Outlook, Word, Excel).
• Ability to coordinate with clients, technicians, subcontractors and suppliers.
• Attention to detail and accuracy.

Responsibilities

• Manage incoming customer enquiries via calls and emails.
• Create and maintain job records using Ascora.
• Coordinate with clients, maintenance technicians, subcontractors and suppliers.
• Prepare and follow up on quotations.
• Coordinate site access and inductions.
• Process invoices and purchase orders.
• Maintain client portals and service records.
• General office administration duties.
• Maintain PPE and stocking.

Skills

Administration experience

Organised

Time management

Communication skills

MS Office

Client liaison

Independent worker

Punctual/reliable

Tools

Ascora

Job description

seek.com.au is seeking a Maintenance Administrator to join our Moorabbin team. This full-time, office-based role supports the maintenance department, coordinating admin tasks, technicians and subcontractors, and ensuring timely service delivery.

You will manage records, client communications and invoicing from our head office in Moorabbin. The ideal candidate is highly organised, detail-oriented and capable of liaising with clients and suppliers while maintaining accurate documentation and