Operations & Project Coordinator

Core Engineering Group; Sydney; On-site; AUD 60,000 - 80,000; Full time

Job summary

Core Engineering Group, based in Sydney, is seeking an Operations & Projects Coordinator to join a fast-growing fire engineering consultancy. You’ll help keep projects on track, coordinate schedules, and improve business systems while supporting Directors and clients.

This early-career role offers mentorship, development plans, and exposure to a range of projects from data centres to residential developments. You’ll grow with the team as the business expands.

Qualifications

• 3–5 years' experience in operations, admin, or project coordination.
• Exceptional attention to detail and ability to manage competing priorities.
• Proactive and forward-thinking, able to anticipate needs and solve problems.
• Comfortable learning new systems and processes.

Responsibilities

• Coordinate internal projects, tasks, and timelines using Monday.com.
• Prepare and edit reports and support client/project communications.
• Provide scheduling and administrative support to Directors.
• Assist in HR, onboarding, travel and office logistics.
• Process and track project invoicing and coordinate with project managers.
• Support rollout of system upgrades and process improvements.
• Maintain records and track project deliverables.
• Support broader administrative and operational functions as the business grows.

Skills

Attention to detail

Project coordination

Verbal & written communication

Multi-tasking

Tools

Monday.com

SharePoint

Xero

Job description

Join Our High-Performing Team as an Operations & Projects Coordinator

Are you the type of person who notices the details that others miss? Do you love keeping things running smoothly, making everything line up, and taking ownership of making things better? We're looking for a sharp, highly organised early-career professional who's ready to grow with us.

Core Engineering Group is a fast-growing fire engineering consultancy with a passion for safety, sustainability, and smart systems. Based in Sydney, we're building out a high-functioning operations team to support our next phase of growth - and we need someone who thrives on coordination, structure, and making a real impact.

We work on a wide range of projects, from state-of-the-art Data Centres to Residential Build-to-Rent developments and everything in between! Learn more about us at www.coreengineering.com.au.

This role is perfect for someone who:

• Loves being the person others rely on to keep things on track
• Is hungry to learn across operations, projects, admin, and business systems
• Has outstanding attention to detail and follow-through
• Is looking for a long-term role where they can develop, be mentored, and step up

What you'll do:

• Coordinate internal projects, tasks, and timelines using Monday.com
• Prepare and edit reports and support client/project communications
• Provide high-level scheduling and administrative support to our Directors
• Assist in HR, onboarding, travel and office logistics
• Process and track project invoicing, assist with finance admin & coordinate with clients and project managers to ensure the timely payment of project invoices.
• Support the rollout of strategic projects, system upgrades and process improvements
• Maintain records, track project deliverables, and assist with internal systems & development
• Support and mirror broader administrative and operational functions as required, contributing flexibly as the business grows

What We're Looking For:

• Experience: 3-5 years' experience in operations, admin, or project coordination
• Skills: Exceptional attention to detail, strong written and verbal communication, and confidence managing competing priorities
• Mindset: Proactive and forward-thinking—you don't wait to be told, you anticipate needs, spot inefficiencies, and take initiative to solve them
• Tech-savvy: Comfortable with learning new systems, harness your AI capabilities and as well as back-end processes (experience with platforms like Monday.com, SharePoint, or Xero is a plus!)
• Meaningful Impact: Your work will help create safer buildings and public spaces. You'll contribute to projects that make a lasting difference.
• Strategic Growth: Be part of a business actively implementing new systems and ways of working - your input and initiative will help shape the way we grow
• Flexibility & Support: We provide personalized development plans, mentorship opportunities, and flexible working arrangements to support your growth and work-life balance.
• Career Pathway: We're hiring with the long-term in mind. This role is designed to evolve alongside the business - there's scope to take on more project responsibility, improve internal systems, and grow into a senior coordination or operations role over time.