Project Coordinator

specific; City of Melbourne; On-site; AUD 60,000 - 80,000; Full time

Job summary

Specific Group in Melbourne is seeking a proactive Project Coordinator to join our growing team. You’ll help coordinate commercial furniture, logistics and FF&E projects across Melbourne’s workplaces, hotels and developments.

You’ll work with Project Managers, Operations and Warehouse teams from planning through to completion. Expect a hands-on role coordinating schedules, deliveries and client communications, with opportunities to develop into Project Management as you gain experience and take

Qualifications

• Experience in project coordination, construction, logistics, furniture, commercial fitout, warehousing or FF&E would be highly regarded.
• Highly organised with the ability to keep projects moving and on track.
• Confident communicating with clients and different personalities.
• Able to manage multiple priorities while maintaining attention to detail.
• Proactive and reliable team player who takes ownership.

Responsibilities

• Coordinating project schedules, labour and site requirements.
• Communicating with clients, suppliers and internal teams.
• Organising deliveries, collections, storage and installation dates.
• Reviewing floor plans, placement plans, packing lists and project information.
• Ensuring upcoming projects have everything they need before work begins.
• Tracking project progress and keeping stakeholders updated.
• Coordinating site access, inductions and documentation.
• Assisting Project Managers with project planning and administration.
• Helping manage changes, variations and additional works.
• Keeping project systems and information accurate and up to date.
• Working closely with the Operations team to keep projects moving.

Skills

Highly organized

Client communication

Multiple priorities

Detail oriented

Proactive

Team player

Job description

Specific Group | Melbourne, VIC | Full-Time

Ready for your next move?

If you’re organised, switched on, enjoy dealing with people and want to build a genuine career in project management, this could be the opportunity you’ve been looking for.

Specific Group is looking for a Project Coordinator to join our Melbourne team and become an important part of delivering commercial furniture, logistics and FF&E projects across some of Melbourne's most exciting workplaces, hotels and commercial developments.

This isn’t a role where you’ll spend every day doing the same thing.

You’ll be right in the middle of the action — helping coordinate people, deliveries, schedules, clients, suppliers and project information to make sure everything comes together when it needs to.

What You’ll Be Doing

Working alongside our Project Managers, Operations and Warehouse teams, you’ll help coordinate projects from planning through to completion.

Your day could include:

• Coordinating project schedules, labour and site requirements
• Communicating with clients, suppliers and internal teams
• Organising deliveries, collections, storage and installation dates
• Reviewing floor plans, placement plans, packing lists and project information
• Making sure upcoming projects have everything they need before work begins
• Tracking project progress and keeping stakeholders updated
• Coordinating site access, inductions and documentation
• Assisting Project Managers with project planning and administration
• Helping manage changes, variations and additional works
• Keeping project systems and information accurate and up to date
• Working closely with our Operations team to keep projects moving

Why You’ll Enjoy Working With Us

At Specific Group, Project Coordinators aren’t simply administrators.

You’ll become part of the project delivery team and gain hands‑on exposure to how major projects are planned, coordinated and delivered.

You'll have the opportunity to:

• Work across a wide variety of commercial and hospitality projects
• Learn from experienced Project Managers and industry professionals
• Build genuine project management experience
• Develop your skills across logistics, installations, warehousing and commercial projects
• Take ownership of your work and see the results of projects you helped deliver
• Progress into Project Management as your experience develops
• Join a growing national business with opportunities beyond your current role

Who We’re Looking For

We want someone who is:

• Highly organised and naturally good at keeping things moving
• Confident communicating with clients and different personalities
• Comfortable managing multiple priorities
• Detail focused without losing sight of the bigger picture
• Proactive and willing to solve problems
• Reliable and accountable
• Comfortable working in a fast-paced environment
• Positive, professional and a good team player

Experience in project coordination, construction, logistics, furniture, commercial fitout, warehousing or FF&E would be highly regarded, but industry experience isn’t everything.

If you have strong coordination skills, the right attitude and genuinely want to learn, we want to hear from you.

Your Next Step

This role has the potential to become much more than your next job.

If you’re looking for a position where you can learn, take on responsibility, work on interesting projects and develop into a Project Manager, Specific Group could be the place to build that career.