Operations & Administration Coordinator

Sharp & Carter; Adelaide; Hybrid; AUD 60,000 - 75,000; Full time

Benefits offered by this job

Flexible hours

Hybrid work potential

Onsite parking

Career development

Permanent extension potential

Job summary

Sharp & Carter in Beverley, Adelaide SA, is seeking an Operations & Administration Coordinator for a busy 6-month temporary role supporting daily operations and coordinating between customers, technicians, the sales team and internal stakeholders to move jobs from quote to completion. You'll manage scheduling, keep documentation up to date, respond to enquiries, track progress and help improve processes.

The role offers a hybrid arrangement after an initial 5 days per week in the office, with

Qualifications

• Experience in administration, operations support, scheduling or workforce planning.
• Experience supporting field-based, trade, construction, maintenance or service teams.
• Strong organisational and time-management skills.
• Excellent attention to detail and a high level of accuracy.
• Ability to manage multiple tasks and changing priorities.
• Proactive and solutions-focused approach.
• Strong communication skills and confidence dealing with stakeholders.
• Positive attitude, strong work ethic and willingness to learn.

Responsibilities

• Coordinate daily service and operational activities.
• Support scheduling and job allocation for field-based technicians.
• Liaise with customers, electricians, contractors and internal teams.
• Prepare, maintain and update operational documentation and records.
• Assist with customer enquiries and service requests.
• Monitor job progress and help ensure deadlines are met.
• Support the sales team with coordination of quoted and awarded work.
• Prioritise urgent requests and assist in resolving operational issues.
• Provide general administrative support across the wider operations team.
• Identify opportunities to improve processes and increase efficiency.

Skills

Administration

Scheduling

Operations support

Communication

Stakeholder management

Job description

Operations & Administration Coordinator

6-Month Temporary Position | Potential for Extension

Beverley, Adelaide SA | Full-Time

Are you a highly organised administrator who thrives in a fast-paced environment? Do you enjoy coordinating people, managing competing priorities and ensuring nothing falls through the cracks?

We're partnering with a well-established business within the trade services sector seeking an Operations & Administration Coordinator to join their Adelaide team. This is a key role supporting daily operations and acting as the central point of coordination between customers, technicians, the sales team and internal stakeholders, ensuring jobs move efficiently from quote through to completion.

Offered initially as a 6-month temporary position, there is strong potential for extension or permanency for the right person.

The Opportunity

This is a busy and varied position where no two days are the same. You'll be responsible for keeping jobs organised, supporting scheduling activities, coordinating communication between stakeholders and ensuring administrative processes run smoothly.

Success in this role will come from your ability to stay organised, manage multiple priorities and provide exceptional administrative support to a fast-moving operational team. We're looking for someone who isn't afraid to roll up their sleeves, enjoys being busy and takes pride in keeping things organised.

Key Responsibilities

• Coordinate daily service and operational activities
• Support scheduling and job allocation for field-based technicians
• Liaise with customers, electricians, contractors and internal teams
• Prepare, maintain and update operational documentation and records
• Assist with customer enquiries and service requests
• Monitor job progress and help ensure deadlines are met
• Support the sales team with coordination of quoted and awarded work
• Prioritise urgent requests and assist in resolving operational issues
• Provide general administrative support across the wider operations team
• Identify opportunities to improve processes and increase efficiency

About You

We're open to candidates from a variety of backgrounds; however, you will ideally have:

• Previous experience in administration, operations support, scheduling, service coordination or workforce planning
• Experience supporting field-based, trade, construction, maintenance or service teams will be highly regarded
• Strong organisational and time-management skills
• Excellent attention to detail and a high level of accuracy
• The ability to manage multiple tasks and changing priorities
• A proactive and solutions-focused approach
• Strong communication skills and confidence dealing with a variety of stakeholders
• A positive attitude, strong work ethic and willingness to learn

Experience working with tradespeople, technicians, electricians or trade customers will be highly regarded. Specific systems experience is not essential. Above all, we're looking for someone with strong administrative fundamentals, a sense of urgency and the ability to coordinate people and priorities effectively.

What's on Offer?

• 6-month temporary position with genuine potential for extension or permanency
• Newly created role with the opportunity to make an immediate impact
• Supportive, collaborative and down-to-earth team culture
• Flexible working hours across a 38-hour week
• Growing and stable business with a strong pipeline of work
• Career development opportunities as the business continues to grow
• Beverley location with onsite parking available
• Opportunity to work closely with experienced operational leaders and gain exposure to all facets of the business

Working Arrangements

Due to the collaborative nature of the role and the importance of learning the operation, the successful candidate will initially work 5 days per week in the office. Once established in the role and operating independently, a hybrid working arrangement may be explored.

If you're an organised administrator who enjoys supporting a busy team, coordinating multiple moving parts and making a genuine impact on day-to-day operations, we'd love to hear from you.