Senior Project Coordinator

UGL Pty Limited; Sydney; Hybrid; AUD 90,000 - 130,000; Full time

Job summary

UGL Pty Limited in Sydney is seeking an experienced Senior Project Coordinator to support delivery teams across multiple workstreams. You will coordinate project administration, manage deliverables, and ensure documentation is prepared, reviewed, and submitted on time.

You will liaise with engineers, managers, clients, and stakeholders, driving deadlines and maintaining visibility of project progress in a fast-paced environment. Strong organizational and communication skills are essential.

Qualifications

• Experience in project administration, coordination and document control within construction.
• Exposure to large-scale engineering/infrastructure projects.
• Strong organisational skills and attention to detail.
• Effective communication with stakeholders at all levels.
• Ability to work independently and manage changing priorities.

Responsibilities

• Coordinate project administration across multiple projects and workstreams.
• Support engineering teams with preparation, review, and submission of deliverables.
• Review documentation for quality, completeness, and accuracy before client issue.
• Submit and track documents using document control software.
• Track actions and upcoming deliverables to meet deadlines.
• Maintain visibility across project activities and liaise with teams and clients.
• Facilitate meetings and follow up on outstanding items.
• Drive accountability to obtain information needed for submissions.
• Manage competing priorities in a fast-paced environment.

Skills

Project administration

Document control

Stakeholder management

Attention to detail

Multitasking

Tools

Bluebeam Revu

TeamBinder

ProjectWise

SharePoint

Job description

| | | | | --- | --- | | Senior Project Coordinator-269724 Join a leading engineering and infrastructure business delivering major projects across Australia. This is an opportunity for an experienced Project Coordinator to step into a varied, fast-paced role supporting project delivery teams across multiple concurrent workstreams. **About the Role** Reporting into the project delivery team, you will work closely with engineers, design managers, project managers, clients, and stakeholders to keep projects moving. You will play a central role in coordinating project administration, managing deliverables, supporting engineering teams, and ensuring critical project documentation is prepared, reviewed, and submitted accurately and on time. Working across multiple projects and stakeholders, you will help drive project outcomes by maintaining visibility of deliverables, coordinating competing priorities, and ensuring teams are set up for successful delivery. You'll be someone who thrives in a dynamic environment, can manage changing priorities, and isn't afraid to follow up and drive outcomes when deadlines are approaching. This position would suit a proactive professional who enjoys building strong working relationships and takes genuine ownership of their work. **Key Responsibilities** * Coordinate project administration activities across multiple projects and workstreams. * Support engineering teams with the preparation, review, and submission of project deliverables. * Review documentation for quality, completeness, and accuracy before client issue. * Submit and track project documents using document control software. * Track actions, commitments, and upcoming deliverables to ensure deadlines are met. * Maintain visibility across project activities and proactively identify upcoming priorities. * Liaise with project teams, engineering managers, senior stakeholders, and clients. * Facilitate and support meetings, including tracking actions and following up outstanding items. * Drive accountability and follow through to obtain information required for project submissions. * Manage competing priorities in a fast-paced project environment. **About You** To be successful in this role, you will bring: * Previous experience in project administration, project coordination and document control, or similar project support roles, preferably within a Tier 1 or Tier 2 construction environment. * Exposure to construction, engineering, infrastructure, manufacturing, or other project delivery-focused environments. * Strong organisational skills with the ability to manage multiple priorities simultaneously. * Exceptional attention to detail and document quality control capabilities. * Confidence communicating with stakeholders at all levels, including clients and senior leaders. * The ability to work independently and take ownership without requiring constant direction. * A proactive approach and the confidence to challenge delays or unclear ownership where required. * Experience using systems such as Bluebeam Revu, TeamBinder, ProjectWise, SharePoint, or similar project management platforms. * A positive, adaptable, and solutions-focused mindset. **Why Join Us?** * Join a well-established business with a strong pipeline of ongoing projects. * Work in a diverse role supporting major engineering and infrastructure projects. * Become a valued member of a collaborative and high-performing project team. * Gain exposure to a variety of projects and stakeholders across the business. * Enjoy long-term career stability and opportunities for professional growth. * Take ownership of a key function and play an integral role in successful project delivery. If you're an experienced project professional looking for a long-term opportunity where you can genuinely make an impact, we'd love to hear from you. Discipline: Project Coordinator Primary Location: Australia-NSW-Sydney CBD, Inner West, Eastern Suburbs Work Type: Full-time | | |