Office Manager

NJS86 CONSTRUCTIONS PTY LTD; Sydney; On-site; AUD 85,000 - 105,000; Full time

Job summary

NJS86 CONSTRUCTIONS PTY LTD in Mulgrave NSW is seeking a permanent, full-time Office Administrator/Administrative Manager to oversee rental service counter and workshop operations. You will establish and optimize admin systems, allocate resources, and supervise reception staff, booking teams, and clerks.

Key duties include managing records, accounts payable/receivable, payroll coordination, and liaising with suppliers and external advisors.

Qualifications

• AQF Diploma or higher in Business Administration or Management, or 3+ years in high-level admin management.
• Experience coordinating reception, clerical, payroll, and shift rostering.
• Knowledge of NSW safety and motor vehicle rental standards.

Responsibilities

• Establish and maintain office admin systems for rental and workshop operations.
• Assign daily admin duties and monitor performance and customer service.
• Manage records, invoices, and merchant payments; oversee facilities and IT.
• Coordinate with external stakeholders and resolve issues.
• Ensure compliance with WHS and regulatory standards.

Skills

Office administration

Staff management

Customer service

Payroll processing

Vendor coordination

Education

AQF Diploma or higher in Business Administration or Management

Tools

Digital booking software

Accounts payable/receivable software

IT systems

Job description

NJS86 CONSTRUCTIONS PTY LTD - Mulgrave NSW

Job Type: Permanent position | Full time position

Job Description

• Establishing, evaluating, and maintaining office administrative systems, operational workflows, and service benchmarks tailored to car rentals, fleet control, and workshop job processing while allocating office space, administrative workstations, digital booking software, and physical resources across the rental service counter and repair operations.
• Assigning daily administrative duties to office clerks, receptionists, and booking staff, actively monitoring task completion, work performance, and customer service standards across both front-desk rental management and workshop repair departments.
• Managing company operational records, rental agreement files, workshop job sheets, accounts payable and receivable, and merchant payment processing while overseeing facility maintenance, IT systems, office equipment, and workshop support infrastructure to ensure uninterrupted daily operations.
• Liaising with external professionals, accounting teams, insurance assessors, auto parts suppliers, and workshop supervisors to coordinate overall business operations, process vendor accounts, and resolve client or operational issues efficiently.
• Enforcing strict workplace safety practices across office customer areas and repair bays in compliance with

Work Health and Safety regulations while maintaining full regulatory compliance with New South Wales motor vehicle rental standards, transport authorities, consumer protection laws, and corporate record-keeping requirements.

• Coordinating internal personnel administrative activities including candidate recruitment, staff onboarding, shift rostering, attendance logging, leave approval, and payroll processing in liaison with senior management and external advisors.

Salary: $85,000 - $105,000 Qualification: Requiring an AQF Diploma or higher in Business Administration or Management, or alternatively, at least 3 years of relevant high-level administrative management experience in a comparable operational setting.