Operations Coordinator

Marmon Holdings, Inc.; Town Of Port Hedland; On-site; AUD 70,000 - 95,000; Full time

Job summary

Freo Group Pty Ltd in Port Hedland is seeking a highly organized Operations Coordinator to support our branch’s day-to-day activities. You will sit at the centre of operations, coordinating labour, equipment, and site logistics while collaborating with superintendents, supervisors, and support teams to ensure safe, efficient mobilisations.

The role requires strong administration, payroll support, invoicing, and procurement input, with a focus on compliance, training records, and timely

Qualifications

• Experience in operations coordination, administration, mobilisation or workforce planning.
• Exposure to mining, maintenance, industrial services, crane or construction environments is desirable.
• Experience with mobilisation systems and workforce compliance management is desirable.
• Exposure to payroll, invoicing and procurement processes is desirable.
• Strong organisational and time-management skills.
• Excellent attention to detail and accuracy.
• Intermediate to advanced Microsoft Office skills.
• Strong communication and stakeholder engagement skills.
• The ability to remain flexible and responsive as operational priorities change.
• A commitment to safe work practices, confidentiality and great customer service.

Responsibilities

• Coordinate daily labour, equipment and resource requirements.
• Support workforce planning and look-ahead scheduling.
• Coordinate shutdown, maintenance and project support requirements.
• Manage employee mobilisation, including flights, accommodation, travel and site access.
• Ensure licences, VOCs, inductions, competencies, medicals and compliance records remain current.
• Coordinate site inductions and onboarding requirements.
• Process timesheets and support payroll requirements.
• Support invoicing, billing, purchase orders and revenue administration.
• Maintain accurate operational records, documentation and reporting.
• Assist with procurement, quotations, purchase requisitions and goods receipting.
• Provide timely operational and mobilisation updates to customers and internal stakeholders.
• Support safe work practices and Freo Group’s Zero Harm culture.

Skills

Operations coordination

Administration

Mobilisation

Workforce planning

Payroll support

Invoicing

Procurement

Microsoft Office

Stakeholder engagement

Safety compliance

Job description

Freo Group Pty Ltd

As a part of the global industrial organization Marmon Holdings—which is backed by Berkshire Hathaway—you’ll be doing things that matter, leading at every level, and winning a better way. We’re committed to making a positive impact on the world, providing you with diverse learning and working opportunities, and fostering a culture where everyone’s empowered to be their best.

Freo Group is looking for a highly organised and proactive Operations Coordinator to support our operational activities across our Port Hedland Branch.

This is a hands-on coordination role where you’ll sit at the centre of operations, working closely with Superintendents, Supervisors, Operations Managers, employees, customers and support teams to help ensure our workforce, equipment, mobilisation and administrative requirements come together safely and efficiently.

What you’ll be doing:

Your responsibilities will include:

• Coordinating daily labour, equipment and resource requirements
• Supporting workforce planning and look-ahead scheduling
• Coordinating shutdown, maintenance and project support requirements
• Managing employee mobilisation, including flights, accommodation, travel and site access
• Ensuring licences, VOCs, inductions, competencies, medicals and compliance records remain current
• Coordinating site inductions and onboarding requirements
• Processing timesheets and supporting payroll requirements
• Supporting invoicing, billing, purchase orders and revenue administration
• Maintaining accurate operational records, documentation and reporting
• Assisting with procurement, quotations, purchase requisitions and goods receipting
• Providing timely operational and mobilisation updates to customers and internal stakeholders
• Supporting safe work practices and Freo Group’s Zero Harm culture

About you

You’ll thrive in this role if you’re someone who enjoys bringing structure to a busy operational environment and can confidently manage competing priorities.

Ideally, you’ll bring:

• Experience in operations coordination, administration, mobilisation or workforce planning
• Exposure to mining, maintenance, industrial services, crane or construction environments is desirable
• Experience with mobilisation systems and workforce compliance management is desirable
• Exposure to payroll, invoicing and procurement processes is desirable
• Strong organisational and time-management skills
• Excellent attention to detail and accuracy
• Intermediate to advanced Microsoft Office skills
• Strong communication and stakeholder engagement skills
• The ability to remain flexible and responsive as operational priorities change
• A commitment to safe work practices, confidentiality and great customer service

Working arrangements

The role requires coordination across both the branch and site environment, including rostered work locations at the Port Hedland Branch.

Why this role matters

You’ll be a key link between our operational teams, workforce, customers and support functions. From ensuring people are ready to mobilise through to helping keep billing, compliance, workforce planning and operational reporting on track, your contribution will directly support safe and reliable service delivery.

Ready to join Freo Group?

If you’re a proactive coordinator who enjoys working in a fast-paced operational environment and wants a role where you can make a genuine impact, we’d love to hear from you.

Following receipt of a conditional offer of employment, candidates will be required to complete additional job-related screening processes as permitted or required by applicable law.