Operations & Mobilisation Coordinator

Marmon Holdings, Inc.; Town Of Port Hedland; On-site; AUD 70,000 - 110,000; Full time

Job summary

Freo Group Pty Ltd is seeking a highly organized Operations Coordinator to support our Port Hedland branch. This hands-on role sits at the center of operations, coordinating labour, equipment, mobilisation, and site access while ensuring compliance and accurate record-keeping.

You will work with superintendents, supervisors and support teams to keep workforce, maintenance and invoicing activities aligned with project needs, while upholding safety and Zero Harm standards.

Qualifications

• Experience in operations coordination, administration, mobilisation or workforce planning.
• Exposure to mining, maintenance, industrial services, crane or construction environments is desirable.
• Experience with mobilisation systems and workforce compliance management is desirable.
• Exposure to payroll, invoicing and procurement processes is desirable.
• Strong organisational and time-management skills.
• Excellent attention to detail and accuracy.
• Intermediate to advanced Microsoft Office skills.
• Strong communication and stakeholder engagement skills.

Responsibilities

• Coordinating daily labour, equipment and resource requirements
• Supporting workforce planning and look‑ahead scheduling
• Coordinating shutdown, maintenance and project support requirements
• Managing employee mobilisation, including flights, accommodation, travel and site access
• Ensuring licences, VOCs, inductions, competencies, medicals and compliance records remain current
• Coordinating site inductions and onboarding requirements
• Processing timesheets and supporting payroll requirements
• Supporting invoicing, billing, purchase orders and revenue administration
• Maintaining accurate operational records, documentation and reporting
• Assisting with procurement, quotations, purchase requisitions and goods receipting
• Providing timely operational and mobilisation updates to customers and internal stakeholders
• Supporting safe work practices and Freo Group's Zero Harm culture

Skills

Operations coordination

Administration

Workforce planning

Stakeholder engagement

Attention to detail

Time management

Communication

Safe work practices

Tools

MS Office

Mobilisation systems

Payroll processes

Invoicing processes

Procurement processes

Job description

Freo Group Pty Ltd is seeking a highly organized Operations Coordinator to support our Port Hedland branch. This hands-on role sits at the center of operations, coordinating labour, equipment, mobilisation, and site access while ensuring compliance and accurate record-keeping.

You will work with superintendents, supervisors and support teams to keep workforce, maintenance and invoicing activities aligned with project needs, while upholding safety and Zero Harm standards.