Fleet Controller

Freo Group; Moranbah; On-site; AUD 65,000 - 90,000; Full time

Job summary

Freo Group is seeking an organised Fleet Controller to support safe, efficient and profitable delivery of operational services in Moranbah. You will connect with site teams, customers and support functions to manage workforce planning, mobilisation, compliance, administration and billing.

This hands-on role requires attention to detail and the ability to prioritise in a fast-moving environment. Responsibilities include coordinating daily labour and fleets, planning ahead, mobilising personnel,

Qualifications

• Experience in coordinating operations, administration and mobilisation.
• Strong organisational and time-management skills to handle multiple priorities.
• High attention to detail across records, reporting and compliance.
• Confident written and verbal communication with stakeholders.
• Intermediate to advanced MS Office skills.
• Flexible and responsive approach to changing requirements.
• Commitment to safe work practices and customer-focused service.

Responsibilities

• Coordinate daily labour, equipment and resources for service delivery.
• Support workforce planning, scheduling, fleet requirements and mobilisation.
• Coordinate employee mobilisation, flights, accommodation and site access.
• Maintain licences, competencies, medicals, onboarding and training matrices.
• Prepare timesheets, payroll information and customer invoices.
• Provide operational updates and respond to customer inquiries and risks.
• Maintain operational reports and document control.
• Promote safety and ensure HSEQ requirements are met.

Skills

Operations coordination

Time management

Attention to detail

Communication skills

Microsoft Office

Safety compliance

Stakeholder engagement

Education

Certificate or qualification in Business Administration or related discipline

Job description

Freo Group is seeking an organised and solutions-focused Fleet Controller to support the safe, efficient and profitable delivery of operational services. This is a varied, hands‑on role connecting operational leaders, site teams, customers and support functions to ensure workforce planning, mobilisation, compliance, administration and billing requirements are completed accurately and on time.

This role suits someone who enjoys working in a fast‑moving operational environment, can confidently manage competing priorities, and takes pride in making sure the details are right.

What you'll be doing

• Coordinate operations. Coordinate daily labour, equipment and resource requirements to support safe and efficient service delivery.
• Plan ahead. Support workforce planning, personnel scheduling, fleet requirements, shutdowns, maintenance activities and project mobilisation.
• Mobilise people. Coordinate employee mobilisation, including flights, accommodation, travel, site access, inductions and pre‑mobilisation requirements.
• Keep compliance current. Maintain accurate records for licences, VOCs, competencies, medicals, onboarding and training matrices.
• Support billing and payroll. Prepare and process timesheets, payroll information, customer invoices, purchase orders and supporting documentation.
• Keep stakeholders informed. Provide clear operational updates, respond to customer enquiries and escalated risks before they affect service delivery.
• Own the detail. Maintain operational reports, document control and administrative processes in an accurate and audit‑ready manner.
• Put safety first. Promote safe work practices and support company and customer HSEQ requirements.

What you’ll bring

• Experience in operations coordination, administration, mobilisation or workforce planning.
• Strong organisational and time‑management skills, with the ability to manage multiple priorities.
• High attention to detail across records, reporting, compliance, billing and administration.
• Confident written and verbal communication skills, with the ability to build effective working relationships.
• Intermediate to advanced Microsoft Office skills.
• A professional, flexible and responsive approach to changing operational and customer requirements.
• A commitment to safe work practices, confidentiality and customer‑focused service delivery.

Highly regarded

• Experience in mining, maintenance, industrial services, cranes or construction.
• Experience using mobilisation or workforce compliance systems.
• Exposure to payroll, invoicing or procurement processes.
• A Certificate or qualification in Business Administration or a related discipline.
• A broad coordination role with genuine visibility across operations, workforce planning, mobilisation, customers and commercial administration.
• The opportunity to work closely with operational teams and contribute directly to reliable service delivery.
• A practical, safety‑focused environment where accuracy, initiative and strong communication are valued.
• A role where your organisation and follow‑through will make a visible difference every day.