Operations Coordinator

Blackbook Executive Pty; Pakenham Upper; On-site; AUD 60,000 - 75,000; Full time

Job summary

Blackbook Executive Pty in Victoria, Australia is seeking an Operations Coordinator to support a busy manufacturing operation. You will help ensure key processes run smoothly, manage data integrity and support compliance across the site.

The role requires strong organisation, attention to detail and Excel proficiency, with collaboration across internal teams to meet deadlines and drive operational efficiency. On-site, full-time, you’ll contribute to day-to-day reconciliations and reporting.

Qualifications

• Experience in an Operations/Logistics coordination role within manufacturing or similar fast-paced environments.
• Strong organisational skills with ability to manage multiple priorities.
• Proficient with reading and reconciling data and keeping accurate records.

Responsibilities

• Provide day-to-day operational support across a busy manufacturing environment, ensuring key processes and requirements are managed efficiently.
• Assist with OHS compliance, including maintaining accurate records and coordinating licence, ticket and certification renewals.
• Complete daily production reconciliations, ensuring data is accurate, up to date and aligned across systems and records.
• Maintain accurate operational data, documentation and records to support reporting and compliance requirements.
• Prepare regular reports and assist with monitoring operational performance, identifying trends and areas requiring attention.
• Work closely with internal teams to ensure information is communicated accurately and tasks are followed through to completion.
• Manage multiple priorities and competing deadlines while maintaining a high level of accuracy and attention to detail.
• Identify discrepancies within operational data and systems, investigate issues and escalation where required.
• Support continuous improvement initiatives and contribute to improving processes, reporting and operational efficiency.

Skills

Coordination

Time management

Attention to detail

Communication

Problem solving

Team collaboration

Tools

Excel

Microsoft 365

Job description

The Company

An exciting opportunity to join a growing Australian-owned business in a fast-paced environment! This is a great opportunity for someone with coordination experience across manufacturing, FMCG, logistics or a similar industry, who enjoys working with data, supporting compliance and helping ensure the day-to-day operation runs smoothly.

The Role

• Provide day-to-day operational support across a busy manufacturing environment, ensuring key processes and requirements are managed efficiently.
• Assist with OHS compliance, including maintaining accurate records and coordinating licence, ticket and certification renewals.
• Complete daily production reconciliations, ensuring data is accurate, up to date and aligned across systems and records.
• Maintain accurate operational data, documentation and records to support reporting and compliance requirements.
• Prepare regular reports and assist with monitoring operational performance, identifying trends and areas requiring attention.
• Work closely with internal teams to ensure information is communicated accurately and tasks are followed through to completion.
• Manage multiple priorities and competing deadlines while maintaining a high level of accuracy and attention to detail.
• Identify discrepancies within operational data and systems, investigate issues and escalation where required.
• Support continuous improvement initiatives and contribute to improving processes, reporting and operational efficiency.

About You

• Previous experience in an Operations Coordinator, Logistics Coordinator, Production Coordinator or similar coordination role within manufacturing, FMCG, logistics or another fast-paced operational environment.
• Strong organisational skills, with the ability to manage multiple competing priorities and deadlines.
• Confident working with systems and data, with the ability to read, interpret and identify discrepancies within operational information.
• Strong attention to detail and a high level of accuracy when maintaining records and completing reconciliations.
• Experience with Microsoft 365, particularly Excel, and the ability to produce reports and work with operational data.
• Strong communication skills and the ability to work collaboratively with a range of internal stakeholders.
• A proactive and hands-on approach, with the ability to identify issues and follow tasks through to resolution.
• Comfortable working full-time on-site within a busy operational environment.

What's On Offer

This is a fantastic opportunity to join a growing Australian-owned business in a varied operations role, working closely with the wider team and gaining exposure across compliance, reporting and day-to-day operational coordination.