Operations Assistant

DCL Recruitment; Sydney; Hybrid; AUD 55,000 - 75,000; Full time

Benefits offered by this job

Option to work from home 1 day perwk

Job summary

DCL Recruitment in Sydney seeks an Accounts Administration/Sales Support person to assist the Sales Team and Financial Controller with order processing, purchasing, invoicing, and cost analysis. The role involves liaising with overseas suppliers and head office, coordinating stock and reporting data.

Option to work from home 1 day per week after training completes. Strong communication and organisational skills are essential in this busy environment.

Qualifications

• Your previous similar experience, attention to detail and methodical approach will be needed as will your ability to organise and prioritise in a busy work environment.
• You will liaise with overseas head office as well as suppliers and internal teams so your excellent communication skills are a must.

Responsibilities

• Process and maintain sales orders and related information.
• Issue purchase orders to suppliers and sub-contractors.
• Liaise with suppliers regarding stock availability and delivery.
• Liaise with overseas manufacturers regarding order availability and shipping priorities.
• Communicate stock arrival and stock availability.
• Process warranty claims.
• Establish and maintain project records.
• Provide support to the sales team regarding the order process.
• Collate data for reporting.
• Assistance with purchasing.
• Accounts Receivable and monthly invoicing duties.
• Monthly invoicing report preparation.
• Complete and submit Creditor forms.
• Stock adjustment preparation for Financial Controller.
• Project cost analysis.
• Accounts Payable backup support.
• Maintain office supplies and cleaning contract.
• Answer all general telephone and email inquiries.
• Travel arrangements for sales and construction staff.
• Other ad hoc duties as required.

Skills

Attention to detail

Communication skills

Organisational skills

Job description

Work for a leading international company who’s creative, vibrant and dynamic work ethos combined with their global successes will ensure a rewarding career and fun work environment. Provide assistance to the Sales Team and Financial Controller with the below:

• Process and maintain sales orders and related information
• Issue purchase orders to suppliers and sub-contractors
• Liaise with suppliers regarding stock availability and delivery
• Liaise with overseas manufacturers regarding order availability and shipping priorities
• Communicate stock arrival and stock availability
• Process warranty claims
• Establish and maintain project records
• Provide support to the sales team regarding the order process
• Collate data for reporting
• Assistance with purchasing

Accounts Administration:

• Accounts Receivable
• Monthly revenue invoicing
• Monthly invoicing report
• Complete and submit Creditor forms
• Stock adjustment preparation for Financial Controller
• Project cost analysis
• Accounts Payable backup support
• Maintain office supplies and cleaning contract
• Answer all general telephone and email enquires
• Travel arrangements for sales and construction staff
• Other ad hoc duties as required

Skills & Experience:

Your previous similar experience, attention to detail and methodical approach will be needed as will your ability to organise and prioritise in a busy work environment. You will liaise with overseas head office as well as suppliers and internal teams so your excellent communication skills are a must.

Option to work from home 1 day per week once training completed.