Finance and Admin Coordinator

Prosperity Painting; Brisbane; On-site; AUD 65,000 - 90,000; Full time

Job summary

Prosperity Painting seeks an experienced Finance and Admin Coordinator to own the financial and administrative engine of the business from its Brendale-based team. You will ensure accurate numbers, timely invoices, correct payroll processing, and current compliance in a hands-on role with weekly impact.

You will manage AP/AR, payroll, BAS, reconciliations and monthly close, collaborating closely with the General Manager to drive profitability and operational efficiency across projects.

Qualifications

• At least 3 years in a bookkeeping, accounts or finance admin role.
• Solid understanding of AP, AR, reconciliations, GST and STP.
• Construction or trades industry experience highly regarded.
• Familiarity with WorkCover Queensland and QLeave a plus.
• Highly organized and accurate, comfortable managing competing priorities.
• Confident communicator who can have firm but professional conversations about overdue payments.
• Quick to learn new systems (Prime training provided).

Responsibilities

• Process supplier invoices in Xero, allocate costs to jobs and run supplier payments.
• Prepare customer invoices and progress claims in Prime and export to Xero.
• Manage the debtors ledger, statements and follow up of overdue accounts.
• Process payroll including leave, superannuation, PAYG withholding and STP reporting.
• Complete bank, credit card and supplier reconciliations.
• Reconcile job costing between Prime and Xero.
• Support month end close and prepare P&L, cash flow and job profitability reports.
• Prepare BAS information and work with BAS agent and external accountant.
• Manage contracts, onboarding and inductions for employees and subcontractors.
• Maintain licence, insurance and compliance registers and chase expiring documents.
• Administer WorkCover Queensland and QLeave.
• Manage vehicle, Motorpass and Linkt administration.
• Manage recruitment and SEEK administration.
• Provide general administrative support for the wider team

Skills

Bookkeeping

Accounts payable/receivable

GST & STP

Cash flow management

Payroll processing

Tools

Xero

Prime

Job description

Prosperity Painting is seeking an experienced Finance and Admin Coordinator to take ownership of the financial and administrative engine of the business. Reporting directly to and working closely with the General Manager, you will ensure accurate numbers, timely invoices, correct payroll processing, and current compliance. This is a hands-on role where you will see the impact of your work every week.

Key responsibilities

Process supplier invoices in Xero, allocate costs to jobs and run supplier payments

Prepare customer invoices and progress claims in Prime and export to Xero

Manage the debtors ledger, statements and follow up of overdue accounts

Process payroll including leave, superannuation, PAYG withholding and STP reporting

Complete bank, credit card and supplier reconciliations

Reconcile job costing between Prime and Xero

Support month end close and prepare P&L, cash flow and job profitability reports

Prepare BAS information and work with BAS agent and external accountant

Manage contracts, onboarding and inductions for employees and subcontractors

Maintain licence, insurance and compliance registers and chase expiring documents

Administer WorkCover Queensland and QLeave

Manage vehicle, Motorpass and Linkt administration

Manage recruitment and SEEK administration

Provide general administrative support for the wider team

About you

At least 3 years in a bookkeeping, accounts or finance admin role

Solid understanding of AP, AR, reconciliations, GST and STP

Construction or trades industry experience highly regarded

Familiarity with WorkCover Queensland and QLeave a plus

Highly organised and accurate, comfortable managing competing priorities

Confident communicator who can have firm but professional conversations about overdue payments

Quick to learn new systems (Prime training provided)

About us

Prosperity Painting is a South East Queensland painting, coatings and asset protection business based in Brendale. We deliver commercial and residential projects across the region and we are growing quickly. Our office team is small and capable, and we run the business on Prime and Xero.