Operations & Administration Manager

Supernova Plumbing; Melbourne; Hybrid; AUD 36,000 - 48,000; Part time

Job summary

Supernova Plumbing Group is seeking a part-time Operations & Administration Manager to keep the business running smoothly day to day. You’ll be the link between the office, site crews, suppliers and Principal Contractors, ensuring jobs are resourced, compliant, documented and invoiced on time.

This 3-day-a-week hybrid role may extend to a full-time position. You’ll coordinate schedules, manage onboarding and payroll inputs, raise purchase orders, assist with tender submissions and support site

Qualifications

• 3+ years in operations, office management or project administration, ideally in construction, plumbing, roofing or a related trade.
• Working knowledge of Victorian OHS requirements, SWMS and site safety documentation.
• Proficient in Microsoft Office, with Simpro and Xero experience preferred.
• Strong communication, attention to detail, and the ability to manage multiple jobs and deadlines.
• Desirable: a relevant business, construction management or administration qualification, and a White Card.

Responsibilities

• Coordinate crew scheduling, labour allocation and job start-ups across active projects.
• Liaise with builders, Principal Contractors and clients on programs, access and variations.
• Track job progress against program and budget, and report delays and risks.
• Prepare, review and update SWMS.
• Maintain the OHS management system, licences, insurances, registers and document control.
• Manage onboarding, employment contracts, timesheets, leave and payroll inputs.
• Raise purchase orders, manage suppliers, prepare progress claims and invoices, and follow up payments.
• Support estimating, quotes and tender submissions.

Skills

Operations management

Office administration

Multi-project coordination

Communication

Education

Business/Administration qualification

Tools

Simpro

Xero

Microsoft Office

Job description

Supernova Plumbing Group is looking for an part time Operations & Administration Manager to keep the business running smoothly day to day. You’ll be the link between the office, our site crews, suppliers and Principal Contractors, making sure jobs are resourced, compliant, documented and invoiced on time.

3 Days a week Hybrid roll with the potential to move into a full time roll.

Responsibilities

Coordinate crew scheduling, labour allocation and job start-ups across active projects

Liaise with builders, Principal Contractors and clients on programs, access and variations

Track job progress against program and budget, and report delays and risks

Prepare, review and update SWMS,

Maintain the OHS management system, licences, insurances, registers and document control

Manage onboarding, employment contracts, timesheets, leave and payroll inputs

Raise purchase orders, manage suppliers, prepare progress claims and invoices, and follow up payments

Support estimating, quotes and tender submissions

Requirements

3+ years in operations, office management or project administration, ideally in construction, plumbing, roofing or a related trade

Working knowledge of Victorian OHS requirements, SWMS and site safety documentation

Proficient in Microsoft Office, with Simpro and Xero experience preferred

Strong communication, attention to detail, and the ability to manage multiple jobs and deadlines

Desirable: a relevant business, construction management or administration qualification, and a White Card