Operations & Administration Coordinator

PROCOM-Production/Compliance Mining Services; Newcastle City Council, Newcastle-Maitland; On-site; AUD 38,000 - 58,000; Part time

Job summary

PROCOM-Production/Compliance Mining Services in NSW is seeking an organised Operations & Administration Coordinator to support rostering, onboarding and back-office functions across mine-site labour hire and related services. This fixed-term contract offers 20–30 hours per week with flexible days and potential to transition to full-time as the business grows.

You will work with Directors, employees and service providers to ensure documentation, inductions, licenses, payroll inputs, invoicing and

Qualifications

• Highly organised, detail-focused and dependable.
• Ability to manage competing priorities in a fast-moving environment.
• Able to work independently and use sound judgement.
• Professional and discreet with confidential information.
• Strong communicator with employees, clients and service providers.
• Experience in senior administration, operations coordination or mobilisation support.
• Experience in rostering, records, onboarding and general business support.
• Experience in labour hire, mining, resources, construction or another compliance-driven environment.
• Exposure to timesheets, payroll support, invoicing and debtor administration.

Responsibilities

• Coordinate rosters, confirm availability, manage changes and support coverage across client work.
• Onboarding and mobilisation administration with documentation, inductions and pre-start requirements completed on time.
• Maintain compliance records, licences, certifications, medicals and training to keep workforce data current and audit-ready.
• Support timesheets, payroll inputs, invoice preparation and related administrative records for timely processing.
• Provide day-to-day administrative support across client documentation, systems and reporting.

Skills

Organisation

Attention to detail

Communication

Independence

Discretion

Prioritisation

Job description

PROCOM is a growing mining services business built on practical industry experience, strong compliance capability and a hands-on, systematic approach to service delivery. Founded by industry leaders with deep knowledge of the mining sector, PROCOM supports clients across a range of mining and compliance services, including labour hire, training and assessing, and equipment services.

We are looking for an organised and proactive Operations & Administration Coordinator to play a central role in keeping our workforce, systems and client support functions running smoothly.

This is a broad, hands-on role suited to someone who enjoys variety, works well under pressure, and takes pride in keeping people, paperwork and operational processes on track.

This position is offered as a fixed-term contract for 20-30 hours per week, with flexible working days and the potential to transition to a full-time role as the business grows.

About the role

As the Operations & Administration Coordinator, you will provide specialised administrative and operational coordination to support PROCOM's day-to-day operations and the safe, efficient and compliant delivery of labour hire and related services to mine sites across NSW.

You will work closely with Directors, employees, clients and service providers to help ensure personnel are rostered, mobilised, compliant and ready for site. You'll also support key back-office functions including timesheets, payroll preparation, invoicing, records management and client administration.

This role is ideal for someone with strong administration capability who understands the importance of accuracy, urgency and follow-through in a mining, labour hire or compliance-driven environment.

Key responsibilities

Coordinate rosters, confirm availability, manage changes and support smooth day-to-day coverage across client work

Coordinate the administrative side of onboarding and mobilisation, helping ensure employees are ready for site with the right documentation, inductions, training and pre-start requirements completed on time

Maintain accurate compliance records and monitor licences, certifications, medicals and training requirements so workforce information remains current, organised and audit-ready

Support the accuracy of timesheets, payroll inputs, invoice preparation and related administrative records, helping ensure timely processing and reliable operational reporting

Provide day-to-day administrative support across client documentation, business systems, reporting and general operational coordination, helping maintain organised records and responsive service

About you

Highly organised, detail-focused and dependable

Confident managing competing priorities in a fast-moving environment

Able to work independently and use sound judgement within established procedures

Professional and discreet when handling confidential employee and business information

Clear communicator who can deal effectively with employees, clients and service providers

Practical, adaptable and solutions-focused

Experience in a senior administration, operations coordination or mobilisation support role

Strong administration capability across rostering, records, onboarding and general business support

Experience in labour hire, mining, resources, construction or another compliance-driven environment

Exposure to timesheets, payroll support, invoicing and debtor administration

At PROCOM, you’ll join a business that values:

practical mining industry experience;

a systematic and forward-thinking approach;

high standards in compliance and service delivery; and

strong family and business values.

This is an opportunity to step into a genuinely important coordination role in a growing business where your work will directly support workforce readiness, client delivery and day-to-day operations, while offering flexibility and a pathway to full-time employment.