Dynamic Part-Time Operations & Administration Coordinator

PROCOM-Production/Compliance Mining Services; Newcastle City Council, Newcastle-Maitland; On-site; AUD 38,000 - 58,000; Part time

Job summary

PROCOM-Production/Compliance Mining Services in NSW is seeking an organised Operations & Administration Coordinator to support rostering, onboarding and back-office functions across mine-site labour hire and related services. This fixed-term contract offers 20–30 hours per week with flexible days and potential to transition to full-time as the business grows.

You will work with Directors, employees and service providers to ensure documentation, inductions, licenses, payroll inputs, invoicing and

Qualifications

• Highly organised, detail-focused and dependable.
• Ability to manage competing priorities in a fast-moving environment.
• Able to work independently and use sound judgement.
• Professional and discreet with confidential information.
• Strong communicator with employees, clients and service providers.
• Experience in senior administration, operations coordination or mobilisation support.
• Experience in rostering, records, onboarding and general business support.
• Experience in labour hire, mining, resources, construction or another compliance-driven environment.
• Exposure to timesheets, payroll support, invoicing and debtor administration.

Responsibilities

• Coordinate rosters, confirm availability, manage changes and support coverage across client work.
• Onboarding and mobilisation administration with documentation, inductions and pre-start requirements completed on time.
• Maintain compliance records, licences, certifications, medicals and training to keep workforce data current and audit-ready.
• Support timesheets, payroll inputs, invoice preparation and related administrative records for timely processing.
• Provide day-to-day administrative support across client documentation, systems and reporting.

Skills

Organisation

Attention to detail

Communication

Independence

Discretion

Prioritisation

Job description

PROCOM-Production/Compliance Mining Services in NSW is seeking an organised Operations & Administration Coordinator to support rostering, onboarding and back-office functions across mine-site labour hire and related services. This fixed-term contract offers 20–30 hours per week with flexible days and potential to transition to full-time as the business grows.

You will work with Directors, employees and service providers to ensure documentation, inductions, licenses, payroll inputs, invoicing and