Administration & Compliance Coordinator

seek.com.au; City of Melbourne; On-site; AUD 65,000 - 85,000; Full time

Job summary

Seek.com.au seeks an experienced Administration & Compliance Coordinator to join our Carrum Downs operation, a varied role combining workplace safety, RTW, transport and compliance with administration and accounts support in the industrial packaging sector.

You will work with site management and HR/SHEQ teams to support WHS activities, RTW administration, records, contractor compliance, audits and payroll backup in a global industry leader environment.

Qualifications

• Experience supporting WHS/OHS and compliance in manufacturing, recycling, or transport.
• Sound understanding of workplace safety requirements and return to work processes.
• Experience maintaining driver, vehicle, contractor, safety and compliance documents.
• Payroll backup capability.
• Accounts payable and receipting experience.
• Excellent attention to detail and proactive follow-up.

Responsibilities

• Support day-to-day WHS activities, inspections, incident reporting and corrective actions.
• Coordinate Return to Work administration and injury management follow-up.
• Maintain safety, training, licence, qualification and compliance registers.
• Assist with inductions, contractor compliance, audits and safety documentation.
• Support transport and Chain of Responsibility (CoR) compliance across trucks and providers.
• Maintain driver licences, medicals, inductions, training and other driver documentation.
• Coordinate contractor driver documentation and compliance requirements.
• Process purchase orders, invoicing, receipting and customer documentation.
• Provide payroll backup and financial administration support.
• Provide general office administration and reception support.

Skills

Administration

Safety

Compliance

Payroll

Accounts payable

Excel

Office

Education

Accounting/Bookkeeping

Tools

MS Office

Job description

A varied role across administration, safety, transport and compliance within an established business that forms part of a global industry leader.

We are seeking an experienced and highly organised Administration & Compliance Coordinator to join our Carrum Downs operation.

Operating within the industrial packaging, reconditioning and recycling sector, our business provides sustainable solutions for the collection, reuse, reconditioning and recycling of industrial packaging.

As part of a global industry leader, we are committed to safety, quality, sustainability and responsible transport operations.

This is a key site-based role combining workplace safety and Return to Work, transport and Chain of Responsibility (CoR), compliance, administration and accounts support.

The Role

Working closely with site management and our broader HR and SHEQ teams, you will:

Support day-to-day workplace health and safety activities, inspections, incident reporting and corrective actions

Coordinate Return to Work (RTW) administration, suitable duties documentation and injury management follow-up

Maintain safety, training, licence, qualification and compliance registers

Assist with site inductions, contractor compliance, audits and safety documentation

Support transport and Chain of Responsibility (CoR) compliance across company trucks and contracted transport providers

Maintain and regularly check driver licences, medicals, inductions, training and other required driver documentation

Maintain vehicle registrations, insurances and relevant transport compliance records

Coordinate contractor driver documentation and compliance requirements

Collect and process driver and delivery paperwork and follow up missing documentation

Monitor expiry dates and proactively follow up outstanding licences, registrations, training and compliance requirements

Provide general office administration, reception and operational support

Process purchase orders, invoicing, receipting and customer documentation

Provide backup to the Admin Manager, including payroll, invoice payments, bookkeeping and financial administration

Assist with employee time and attendance administration

About You

We’re looking for a capable and proactive all-rounder who combines strong administration skills with practical experience in safety, compliance and operational environments.

You will have:

Experience supporting WHS/OHS and compliance within a manufacturing, factory, recycling, transport or similar operational environment

A sound understanding of workplace safety requirements and Return to Work/injury management processes

Experience maintaining driver, vehicle, contractor, safety and compliance documentation

A relevant qualification in Accounting, Bookkeeping, Business or a related financial discipline

Accounts/bookkeeping experience, including invoicing, accounts payable and receipting

Payroll administration experience or the capability to provide payroll backup

Strong administration, record-keeping and organisational skills

Excellent attention to detail and a proactive approach to following up outstanding requirements

Good Microsoft Office skills, particularly Excel

The ability to work independently, take ownership and confidently manage competing priorities

Why Join Us?

Stable employment with an established business

Be part of a global industry leader

Ongoing learning, development and training opportunities

Opportunity to broaden your skills across safety, compliance, transport and business administration

Supportive and professional team environment

Work within a growing industry focused on recycling, reuse and sustainability

Varied and interesting role with genuine responsibility