Operations Admin & Workflow Coordinator (Hybrid)

Opteon; Toowoomba Regional; Hybrid; AUD 70,000 - 80,000; Full time

Job summary

Opteon is seeking a highly organised Administration Assistant to join our team in Australia. The role supports the delivery of client work by coordinating job workflows, managing documentation and WIP, and delivering professional administrative support across the business.

Ideal candidates will have admin/coordination experience, excellent organisational skills, and strong attention to detail. Hybrid work options are available, with a focus on timely, accurate service and strong teamwork.

Qualifications

• Previous experience in administration, coordination, or support roles.
• Excellent organisational and time management skills.
• Strong attention to detail and ability to manage competing priorities.
• Confident communication skills and a customer-focused approach.
• Proficient in Microsoft Office.

Responsibilities

• Coordinate and manage job workflows to ensure milestones and deadlines are met.
• Monitor Work in Progress (WIP) reports, ensuring jobs progress efficiently.
• Prepare, issue, and follow up on client quotes and related documentation.
• Request and obtain required documentation from clients and stakeholders.
• Provide administrative support to the broader team, assisting with scheduling, reporting, and operational tasks.
• Maintain accurate records and update internal systems in a timely manner.
• Deliver exceptional customer service when interacting with clients and internal stakeholders.

Skills

Administration experience

Organisational skills

Time management

Attention to detail

Customer focus

Communication skills

Tools

Microsoft Office

Job description

Opteon is seeking a highly organised Administration Assistant to join our team in Australia. The role supports the delivery of client work by coordinating job workflows, managing documentation and WIP, and delivering professional administrative support across the business.

Ideal candidates will have admin/coordination experience, excellent organisational skills, and strong attention to detail. Hybrid work options are available, with a focus on timely, accurate service and strong teamwork.