Administrative & Workflow Coordinator (Hybrid)

Opteon; Cairns Regional; Hybrid; AUD 70,000 - 80,000; Full time

Benefits offered by this job

Structured induction and development

Hybrid work arrangements

Health insurance discount

Novated leasing options

Wellbeing initiatives (EAP)

Job summary

Opteon is seeking a highly organised Administration Assistant to support our growing operations across Australia, including Toowoomba, Cairns or Townsville. You’ll coordinate job workflows, manage documentation, monitor milestones and provide outstanding administrative support to clients and teams.

The role suits someone who enjoys variety, shows attention to detail, and delivers accurate, timely assistance.

Qualifications

• Experience in an administration, coordination, or support role.
• Strong organisational and time management skills.
• Attention to detail and ability to manage competing priorities.
• Confident communication and customer-focused approach.
• Proficient in Microsoft Office.
• Ability to work independently and in a team.

Responsibilities

• Coordinate and manage job workflows to meet milestones and deadlines.
• Monitor and maintain Work in Progress (WIP) reports to ensure progress.
• Prepare, issue, and follow up on client quotes and related documents.
• Obtain required documents from clients and stakeholders.
• Provide admin support to the team, scheduling, reporting and operations.
• Maintain accurate records and update internal systems promptly.
• Deliver excellent customer service with clients and stakeholders.

Skills

Administration

Coordination

Scheduling

Communication

Time management

Customer service

Tools

Microsoft Office

Job description

Opteon is seeking a highly organised Administration Assistant to support our growing operations across Australia, including Toowoomba, Cairns or Townsville. You’ll coordinate job workflows, manage documentation, monitor milestones and provide outstanding administrative support to clients and teams.

The role suits someone who enjoys variety, shows attention to detail, and delivers accurate, timely assistance.