Hybrid Administrative Coordinator - Growth & Client Support

Opteon AUS & NZ; Cairns Regional; On-site; AUD 70,000 - 80,000; Full time

Benefits offered by this job

Structured induction and development

Hybrid work arrangements

Health insurance discount

Novated leasing options

Wellbeing initiatives including EAP

Job summary

Opteon AUS & NZ is seeking an Administration Assistant in Australia to streamline job workflows, manage documentation, and support client delivery. The role focuses on coordinating milestones, maintaining WIP reports, and delivering high-quality administrative support across the business.

The ideal candidate has strong organisational skills, attention to detail, and the ability to work independently while thriving in a collaborative team environment.

Qualifications

• Previous experience in an administration, coordination, or support role.
• Excellent organisational and time management skills.
• Strong attention to detail and ability to manage competing priorities.
• Confident communication skills and a customer-focused approach.
• Strong computer skills, including experience using Microsoft Office.
• Ability to work independently while also contributing to a collaborative team environment.

Responsibilities

• Coordinate and manage job workflows to ensure milestones and deadlines are met.
• Monitor and maintain Work in Progress (WIP) reports, ensuring jobs progress efficiently.
• Prepare, issue, and follow up on client quotes and related documentation.
• Request and obtain required documentation from clients and stakeholders.
• Provide administrative support to the broader team, assisting with scheduling, reporting, and operational tasks.
• Maintain accurate records and update internal systems in a timely manner.
• Deliver exceptional customer service when interacting with clients and internal stakeholders.

Skills

Administration experience

Coordination

Time management

Communication skills

Independent worker

Tools

Microsoft Office

Job description

Opteon AUS & NZ is seeking an Administration Assistant in Australia to streamline job workflows, manage documentation, and support client delivery. The role focuses on coordinating milestones, maintaining WIP reports, and delivering high-quality administrative support across the business.

The ideal candidate has strong organisational skills, attention to detail, and the ability to work independently while thriving in a collaborative team environment.