Hybrid Admin Coordinator for Growth & Client Support

Opteon AUS & NZ; Rockhampton Regional; Hybrid; AUD 70,000 - 80,000; Full time

Benefits offered by this job

Health insurance discount

Novated leasing options

Wellbeing initiatives including EAP

Hybrid work arrangements

Job summary

Opteon AUS & NZ is seeking an Administration Assistant based in Toowoomba, Cairns or Townsville. This full-time, permanent role supports the delivery of client work by coordinating job workflows, managing documentation and milestones, and providing essential administrative support across the business.

You will thrive on variety, have strong organisational skills, attention to detail and a customer-focused approach, with proficiency in Microsoft Office and ability to work both independently and

Qualifications

• Experience in an administration, coordination or support role.
• Strong organisational and time management skills.
• Attention to detail and ability to manage competing priorities.
• Confident communication and customer-focused approach.
• Proficient in Microsoft Office.
• Ability to work independently and in a team.

Responsibilities

• Coordinate and manage job workflows to meet milestones and deadlines.
• Monitor and maintain WIP reports for efficient progress.
• Prepare, issue and follow up client quotes and related docs.
• Request and obtain required docs from clients and stakeholders.
• Provide admin support to the broader team: scheduling, reporting, operations.
• Maintain accurate records and update internal systems.
• Deliver exceptional customer service to clients and internal stakeholders.

Skills

Administration

Coordination

Customer service

Microsoft Office

Time management

Teamwork

Job description

Opteon AUS & NZ is seeking an Administration Assistant based in Toowoomba, Cairns or Townsville. This full-time, permanent role supports the delivery of client work by coordinating job workflows, managing documentation and milestones, and providing essential administrative support across the business.

You will thrive on variety, have strong organisational skills, attention to detail and a customer-focused approach, with proficiency in Microsoft Office and ability to work both independently and