Workflow & Admin Coordinator (Hybrid Role)

Opteon Property Group Pty Ltd; Cairns Regional; Hybrid; AUD 70,000 - 80,000; Full time

Benefits offered by this job

Hybrid work arrangements

Corporate health insurance discount

Novated leasing options

Wellbeing initiatives (EAP)

Job summary

Opteon Property Group Pty Ltd in Toowoomba, Cairns, or Townsville is seeking an Administration Assistant to help coordinate workflows, manage documentation, and support client delivery with meticulous, timely and professional service.

You will work closely with a collaborative team, maintain records, prepare quotes and documentation, and ensure milestones and WIP are tracked, enabling smooth operations across the business.

Qualifications

• Experience in administration, coordination or support role.
• Excellent organisational and time management abilities.
• Strong attention to detail and ability to manage priorities.
• Confident communication with clients and stakeholders.
• Proficient with Microsoft Office and related tools.

Responsibilities

• Coordinate and manage job workflows to meet milestones and deadlines.
• Monitor and maintain Work in Progress (WIP) reports for efficient progression.
• Prepare, issue, and follow up on client quotes and documentation.
• Request and obtain required documentation from clients and stakeholders.
• Provide administrative support across scheduling, reporting and operations.
• Maintain accurate records and update internal systems timely.
• Deliver excellent customer service to clients and internal teams.

Skills

Administration experience

Organisational skills

Time management

Attention to detail

Communication skills

MS Office

Tools

Microsoft Office

Job description

Opteon Property Group Pty Ltd in Toowoomba, Cairns, or Townsville is seeking an Administration Assistant to help coordinate workflows, manage documentation, and support client delivery with meticulous, timely and professional service.

You will work closely with a collaborative team, maintain records, prepare quotes and documentation, and ensure milestones and WIP are tracked, enabling smooth operations across the business.