Hybrid Administrative Coordinator: Drive Client Workflows

Opteon New Zealand Limited; Cairns Regional; Hybrid; AUD 70,000 - 80,000; Full time

Benefits offered by this job

Induction program and development plan

Hybrid work options

Health insurance discount

Novated leasing options

Wellbeing initiatives including EAP

Job summary

Opteon New Zealand Limited is seeking a highly organised Administration Assistant to help keep our operations running efficiently and support the delivery of client work across Australia. Working with a collaborative team, you will coordinate job workflows, manage documentation, monitor milestones and WIP, and provide exceptional administrative support across the business.

This full-time permanent role offers hybrid work arrangements, a salary range of $70,000-$80,000, and benefits including

Qualifications

• Experience in administration, coordination, or support roles.
• Strong organisational and time-management abilities.
• Excellent communication and customer-service mindset.
• Ability to work independently and in a team.

Responsibilities

• Coordinate and manage job workflows to meet milestones.
• Monitor Work in Progress (WIP) and ensure efficiency.
• Prepare and follow up on client quotes and docs.
• Obtain required documentation from clients and stakeholders.
• Provide admin support to scheduling, reporting, and operations.
• Keep accurate records and update internal systems.
• Deliver exceptional customer service to clients and stakeholders.

Skills

Administration experience

Organisation skills

Time management

Attention to detail

Customer focus

Independent work

Team collaboration

Tools

Microsoft Office

Job description

Opteon New Zealand Limited is seeking a highly organised Administration Assistant to help keep our operations running efficiently and support the delivery of client work across Australia. Working with a collaborative team, you will coordinate job workflows, manage documentation, monitor milestones and WIP, and provide exceptional administrative support across the business.

This full-time permanent role offers hybrid work arrangements, a salary range of $70,000-$80,000, and benefits including