Hybrid Admin Coordinator - Workflow & Docs

Opteon AUS & NZ; Townsville City; Hybrid; AUD 70,000 - 80,000; Full time

Benefits offered by this job

Hybrid work arrangements

Health insurance discount

Novated leasing

Wellbeing program (EAP)

Job summary

Opteon AUS & NZ is seeking a highly organised Administration Assistant to help keep operations running smoothly. You will coordinate job workflows, manage documentation, monitor milestones and WIP, and provide essential administrative support across the business.

This role suits someone who enjoys variety, has attention to detail, and delivers accurate, timely support. The position offers hybrid work, salary range of $70,000-$80,000 AUD, and a commitment to inclusivity.

Qualifications

• Experience in an administration, coordination, or support role.
• Excellent organisational and time management skills.
• Strong attention to detail and ability to manage competing priorities.
• Confident communication and customer-focused approach.

Responsibilities

• Coordinate and manage job workflows to ensure milestones and deadlines are met.
• Monitor and maintain Work in Progress (WIP) reports, ensuring jobs progress efficiently.
• Prepare, issue, and follow up on client quotes and related documentation.
• Request and obtain required documentation from clients and stakeholders.
• Provide administrative support to the broader team, including scheduling, reporting, and operational tasks.
• Maintain accurate records and update internal systems in a timely manner.
• Deliver exceptional customer service when interacting with clients and internal stakeholders.

Skills

Administration

Coordination

Time management

Communication

Teamwork

Tools

Microsoft Office

Job description

Opteon AUS & NZ is seeking a highly organised Administration Assistant to help keep operations running smoothly. You will coordinate job workflows, manage documentation, monitor milestones and WIP, and provide essential administrative support across the business.

This role suits someone who enjoys variety, has attention to detail, and delivers accurate, timely support. The position offers hybrid work, salary range of $70,000-$80,000 AUD, and a commitment to inclusivity.