Operations Admin: Fleet, Workshop & Onboarding

HEQ Services; Toowoomba Regional; On-site; AUD 65,000 - 90,000; Full time

Job summary

HEQ Services Pty Ltd is seeking an organised Office, Workshop & Fleet Administrator to join our Toowoomba team. This role combines reception, administration, invoicing, purchasing, staff administration and fleet coordination to keep day-to-day operations running efficiently.

You will work with management, workshop and field staff across Queensland and northern NSW, handling orders, invoicing, records and fleet maintenance while supporting multiple teams in a dynamic environment.

Qualifications

• Experience with invoicing, purchase orders, fleet or workshop administration.
• Confident using Microsoft Office and general business systems.
• Experience in an engineering, trade, construction, mining or similar environment would be advantageous.

Responsibilities

• Reception, phone, email and customer enquiries handling
• General administration, data entry, filing and record keeping
• Staff onboarding, inductions, licences, tickets and training records
• Purchase orders, supplier invoices and workshop purchasing
• Workshop and field job administration, costing and invoicing
• Ordering and managing parts, consumables and stock
• Timesheet and employee record administration
• Fleet servicing, repairs, maintenance and compliance records
• Liaising with customers, suppliers, employees and service providers
• Providing general support to management, workshop and field teams

Job description

HEQ Services Pty Ltd is seeking an organised Office, Workshop & Fleet Administrator to join our Toowoomba team. This role combines reception, administration, invoicing, purchasing, staff administration and fleet coordination to keep day-to-day operations running efficiently.

You will work with management, workshop and field staff across Queensland and northern NSW, handling orders, invoicing, records and fleet maintenance while supporting multiple teams in a dynamic environment.