Fleet Admin Assistant

Category 5 Labour Management; Townsville City; On-site; AUD 52,000 - 68,000; Full time

Benefits offered by this job

3-month assignment with extension

Job summary

Category 5 Labour Management in Townsville is seeking a Fleet Administration Assistant to support the fleet team with data, systems, and documentation. You will help coordinate fleet maintenance, manage work orders, and assist with compliance and stakeholder communication to keep operations running smoothly.

This hands-on role requires strong organisation, excellent communication, and a proactive approach. Prior fleet, transport, or logistics admin experience is preferred, along with Microsoft

Qualifications

• Proactive administrator with ability to multitask and maintain accuracy.
• Experience in fleet, transport, logistics, mining or similar operational environment.
• Strong communication and customer service skills to build relationships at all levels.
• Experience coordinating multiple tasks and stakeholders in a busy workplace.
• High attention to detail and strong organisational skills.
• Knowledge of road transport operations and fleet maintenance processes.
• Understanding of CoR legislation.
• MS Office proficiency (Excel, Word, Outlook).
• Experience using fleet management or business systems.

Responsibilities

• Maintain fleet data, systems, and administrative records.
• Process fleet repair and maintenance work orders through internal systems.
• Raise purchase orders in accordance with policy and compliance requirements.
• Assist with scheduling and coordination of fleet repairs, servicing, and maintenance.
• Liaise with drivers, suppliers, service providers, and internal stakeholders.
• Enter and maintain accurate meter readings and vehicle information.
• Raise, monitor, and close work orders.
• Provide general administrative support to the fleet team.
• Ensure all records are accurate, up-to-date and compliant with procedures.

Skills

Fleet admin

Data coordination

Stakeholder comms

Attention to detail

Organisational skills

CoR knowledge

MS Office

Fleet systems

Multi-tasking

Tools

JDE

Preceda

UKG

Job description

Category 5 Labour Management – Townsville QLD

Roster: Monday – Friday | 8:00am – 4:00pm onsite

As a Fleet Administration Assistant, you will support the day-to-day operations of the fleet team by coordinating fleet data, systems, processes, and documentation. You will assist with fleet maintenance activities, work order management, compliance requirements, and stakeholder communication to help ensure the efficient operation of the fleet.

Key Responsibilities

• Maintain fleet data, systems, and administrative records.
• Process fleet repair and maintenance work orders through internal systems.
• Raise purchase orders in accordance with company policies and compliance requirements.
• Assist with the scheduling and coordination of fleet repairs, servicing, and maintenance.
• Liaise with drivers, suppliers, service providers, and internal stakeholders to support fleet operations.
• Enter and maintain accurate meter readings and vehicle information.
• Raise, monitor, and close work orders.
• Provide general administrative support to the fleet team.
• Ensure all records are accurate, up to date, and compliant with company procedures.

Skills & Experience

To be successful in this role, you’ll be a proactive administrator who can manage multiple priorities while maintaining a high level of accuracy.

You will ideally have:

• Previous administration experience within fleet, transport, logistics, mining, or a similar operational environment.
• Strong communication and customer service skills, with the ability to build positive relationships at all levels.
• Experience coordinating multiple tasks and stakeholders in a busy workplace.
• A high level of attention to detail and excellent organisational skills.
• Knowledge of road transport operations and fleet maintenance processes.
• An understanding of Chain of Responsibility (CoR) legislation.
• Intermediate to advanced skills in Microsoft Office, particularly Excel, Word, and Outlook.
• Experience using fleet management or business systems.
• The ability to quickly learn new systems and adapt to changing priorities.

Highly Regarded

• Experience with JDE, Preceda and/or UKG systems.
• Previous exposure to fleet maintenance, heavy vehicle, or transport operations.

About the company

Category 5 Labour Managementis an Australian owned success story, a leading provider of full-service labour management solutions, supporting the local communities in which we operate and the people within them.

With our commitment to achieving a diverse workforce, we strongly encourage Female, Aboriginal and Torres Strait Islander applicants.

• 3-month temporary assignment with potential for extension