Admin Coordinator

Agrifutures; City of Brisbane; On-site; AUD 80,000 - 90,000; Full time

Job summary

Agrifutures is seeking an experienced Admin Coordinator to join our team in Brisbane, supporting sales and operations by coordinating orders from purchase to delivery. The role emphasizes strong organisational skills, stakeholder relationships and delivering excellent customer outcomes in a fast-paced environment.

This full-time, office-based position offers a stable career with an attractive salary package, including super and bonus, within the transport and commercial vehicle sector.

Qualifications

• Experience in sales administration, sales coordination or related roles.
• Excellent organisational and time management skills.
• Strong attention to detail and accuracy.
• Ability to build relationships with stakeholders at all levels.
• Customer-focused mindset with a collaborative approach.
• Proactive problem-solving and autonomous work style.

Responsibilities

• Coordinate full sales process from order placement to delivery and invoicing.
• Raise and manage purchase orders for suppliers and service providers.
• Coordinate transport, vehicle movements and delivery schedules.
• Monitor order progress, forecast delivery timelines and maintain tracking.
• Process invoicing, cost adjustments and support financial reconciliations.
• Liaise with internal teams, suppliers and customers for updates and expectations.
• Identify delivery risks and implement solutions to keep projects on track.
• Support continuous improvement initiatives and broader admin projects.

Skills

Sales admin

Organisation

Attention to detail

Stakeholder management

Customer service

Problem solving

Autonomy

Job description

Admin Coordinator

Location: Brisbane, South-West

Salary: $80,000 - $90,000 + super + bonus

Employment: Full-time, Immediate start

Work arrangement: Office-based

An exciting opportunity has become available for an experienced Admin Coordinator to join a well-established organisation operating within the transport and commercial vehicle sector.

The Opportunity

This position sits at the heart of the sales and operations function, ensuring orders are coordinated seamlessly from initial purchase through to final delivery. This role would suit a highly organised professional who enjoys managing multiple moving parts, building strong stakeholder relationships, and delivering outstanding customer outcomes in a fast-paced environment.

Key responsibilities include:

• Managing the full sales coordination process from order placement through to delivery and invoicing.
• Raising and managing purchase orders for suppliers and service providers.
• Coordinating transport, vehicle movements and delivery schedules.
• Monitoring order progress, forecasting delivery timelines and maintaining accurate tracking systems.
• Processing invoicing, costing adjustments and supporting financial reconciliations.
• Liaising with internal teams, suppliers and customers to provide updates and manage expectations.
• Identifying potential delivery risks and implementing solutions to keep projects on track.
• Supporting continuous improvement initiatives and broader administrative projects.

About You

• Previous experience in sales administration, sales coordination, logistics, scheduling or customer service.
• Exceptional organisational and time management skills.
• Strong attention to detail and a commitment to delivering accurate work.
• The ability to build effective relationships with stakeholders at all levels.
• A customer-focused mindset and a collaborative approach.
• Strong problem-solving skills and the ability to work autonomously.
• Experience within transport, logistics, manufacturing, fleet, automotive or a similar operational environment will be highly regarded.

What's on Offer?

• Join a recognised and growing organisation.
• Diverse role with exposure across sales, operations and logistics.
• Supportive and collaborative team environment.
• Long-term career development opportunities.
• Stable permanent position with an attractive salary package.